Assistant Athletic Director For Compliance

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Assistant Athletic Director for Compliance
Duties: Uphold institutional control for all intercollegiate sports in conformity with NCAA Division II constitution and bylaws and GLVC policies. Obligated to withhold a student-athlete from all intercollegiate competition if ineligible under NCAA, GLVC, or institutional rules. If a student-athlete competes in regular-season competition while ineligible, nullifications may be assessed to the championship selection criteria. Develop, implement, and sustain policies and procedures to ensure institutional control. Enforce and regularly review existing compliance processes and procedures to ensure control and function. Lead investigations, conduct inquiries, and report alleged NCAA, GLVC, and/or UIS violations. Investigations that confirm repeated secondary violations and/or major violation will be considered grounds for immediate termination of employment. Research and provide written updates, interpretations, and enforcement of current, new, and proposed NCAA and GLVC rules and regulations. Develop, implement, and sustain comprehensive rules education and training programs for student-athletes, coaches, staff, and campus community on NCAA, GLVC, and UIS rules and regulations. Develop educational materials and presentations including student-athlete handbook, staff compliance policy and procedure manual, NCAA Booster manual, and new employee manual. Management and preparation of all NCAA and/or GLVC waiver requests, appeals, and reports, including NCAA Institutional Self-Study Guide. Monitor all recruiting activities for compliance with NCAA rules. Administer recruiting operations of all persons involved in the recruitment of student-athletes. Administer all on and off-campus recruiting monitoring, contacts with prospective student-athletes and families, evaluations of high school sporting events, official and unofficial visits by prospective student-athletes to UIS campus, coach involvement in local sports club and teaching private lessons. Monitor NCAA and GLVC playing and practice season legislation and limitations, including daily and weekly practice hours, number of days with allowable practice, number and timing of competitions, and competition of student-athletes in non-UIS events and international competitions. Work directly with NCAA eligibility center to evaluate every student’s amateur history, evaluate every student’s high school transcript history, and ensure all UIS athletes meet NCAA rules. Communicate with high schools to facilitate the initial eligibility process with the NCAA. Coordinate communication with UIS Academic Support Services for Athletics on potential issues of incoming student-athletes. Coordinate with registrar’s office and Academic Support Services for Athletics to evaluate every student’s collegiate history and ensure all UIS student-athletes meet NCAA rules including: requirements regarding degree applicable credits earned per semester, degree applicable credits earned per academic year, percentage of degree earned by stated benchmarks and transfer exceptions. Coordinate administration of financial aid to student athletes. Audit all student-athlete financial aid, including all non-athletics aid to determine NCAA permissibility. Authorize athletic scholarship payments to Financial Aid and examine student-athlete accounts to adjust for fluctuating charges. Advise coaches regarding scholarships to stay within NCAA team scholarship limitations. Assist student-athletes with Financial Aid issues and questions. Work in conjunction with UIS Title IX Coordinator in monitoring implementation of gender-equity policies and programming and Title IX compliance. Management of NCAA student-athlete statements, drug testing consent forms, and other required NCAA/UIS documents and forms prior to participation. Management of all required annual compliance tests for UIS staff. Manage all required NCAA documentation including eligibility reports, financial aid squad lists, scholarships, Letters of Intent, recruiting documentation, and practice documentation. Serve as the compliance institutional representative to the NCAA and GLVC as required, including NCAA DII Convention Business and Membership Committee Sessions and Regional Rules. Lead UIS compliance committee to continually monitor, audit, evaluate, and seek to improve institutional compliance processes to ensure accuracy and efficiency. Assist with fundraising, community-relations initiative, and special events assigned by the Director of Athletics. Protect and enhance the physical and educational well-being of student-athletes. Perform other duties as assigned by the Director of Athletics.

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