Senior Manager Sponsored Operations

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Senior Manager, Sponsored Operations
Duties: Play a critical role in the ongoing daily operations of the Office for Sponsored Programs (OSP) overseeing the set-up of sponsored accounts and ensuring the highest quality of sponsored data. Will work with other members of OSP’s senior leadership team on projects related to data integrity or the implementation of changes associated with new federal initiatives, e.g., Uniform Guidance and the DHHS subaccounts system. Will assess current pre-award business practices, develop best practices and identify opportunities to streamline or improve business practices. Will collaborate with the Longwood submitting offices to ensure consistency in business practices across the University. Will partner with FAD Systems Solutions (FSS) on the prioritization of systems initiatives. Responsible for all aspects of team management for a staff of seven. Will have supervisory responsibility for a team of 7; will be responsible for all aspects of performance development and management in connection with that team. Will maintain team work schedules, assign workload and ensure comprehensive and regular coverage in support of OSP’s ongoing mission and needs. Will be an active member of the OSP management team who will work closely with peer managers to improve operations and customer service. Will serve as the University-area Pre-award liaison for contract issues with the Office of Technology Development and works closely with Strategic Procurement to ensure compliance with federal requirements regarding purchases pursuant to sponsored awards. Will serve as subject matter expert for Gift vs. Sponsored Research determinations with the Recording Secretary’s Office and University Development staff. Will be primary Point of Contact for all sponsored pre-award related electronic portals (e.g., SAM.gov, grants.gov); ensures that registrations are current and in compliance with federal and/or sponsor requirements. Will work with the Longwood submitting offices to ensure consistency in business practices. Will be a key partner with FAD Systems Solutions (FSS) and will participate in various Systems and QA related committees as required. Will also represent the University at national meetings and will serve as the FDP Administrative Representative. Will review and approve all new sponsor requests and make final determinations, as needed, for appropriate accounting classifications to minimize reporting problems. Will manage the University’s list of troublesome clauses and will ensure that information is shared regularly with University negotiators and University-wide sponsored leadership. Will oversee all aspects of data integrity, including the establishment of new accounts, renewals and continuations and understanding the downstream impacts of account set up. Will initiate projects aimed at improving the quality of data in the Grants Management Application Suite (GMAS), our system of record, and work with FSS to recommend system improvements or enhancements as needed. Will be a member of University’s Research Systems Strategy group which oversees sponsored systems and prioritizes enhancement requests. Will assume responsibility for the administration of all outgoing subawards in the University area, including the issuance of new agreements and all other activities associated therewith, including identifying the need for and creation of collaborator materials which can speed up the issuance of agreements. Responsible for interpreting federal and agency guidance and regulations to ensure that subagreement templates are current and adequately protect the University. Will oversee monthly University FFATA reporting, in compliance with the federal law. Will assume responsibility for the quality of data in GMAS through the provision of regular metrics and reports to the preaward leadership team and staff.

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