Administrative Assistant

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Administrative Assistant
The candidate's responsibilities include: Drafting and formatting letters; Scanning and saving documents the document management system (Time Matters aka TM) in a proficient manner; Answering and directing attorneys’ phone calls; Keeping attorneys’ calendars up to date; Open and closing files; Converting documents from pdf to MS Word format; Formatting Discovery; Transcribing dictation; Filing; Receiving and sending mail; Receptionist coverage as per the rotating schedule; All other duties as assigned. Preference will be given to those with administrative/secretarial experience and a stable job history. Some experience in the legal industry and document management software is helpful. Associate degree or equivalent years of experience required. Experienced and skilled in computer systems in a windows and Microsoft based environment required. Transcribing required. Ability to learn new software systems easily required. Demonstrated ability to articulate clearly and effectively required. Superior listening, oral and written skills required. Should be service-oriented and have a sense of urgency and responsiveness, operate with integrity and honesty, display a positive, constructive, “can do” attitude, work diligently and well under deadline pressure, and project maturity and professionalism. Minimum firm hours are 8:30 a.m. to 4:30 p.m. or 9:00 a.m. to 5:00 p.m. Additional hours may be required to achieve business objectives.

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