Executive Legal Secretary

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Executive Legal Secretary
The candidate will provide administrative and secretarial support and activities for the chief counsel and deputy general counsel and associate general counsel with minimal supervision and direction. Answers and triages calls from clients; manages calendars and schedules meetings; prepares, files and tracks documents and correspondence requiring knowledge of legal terminology and formats such as, but not limited to: communication materials, contracts, data entry, projects, reporting, resolutions, briefs, and pleadings, etc. for Penn Medicine and the University. Requires analytical, research, and writing skills. Maintains effective work relationships at all levels. Exercises discretion in working with highly confidential information. Must be able to think independently, initiate and recognize basic requirements, and develop and follow through on additional requirements on a case-by-case basis. Must recognize deadlines and prioritize work accordingly. Will be involved with counsel in directing and responding to requests of outside counsel. Must be able to independently handle requests for information and assistance to counsel. Must be able to effectively organize and handle a large volume of documents on a variety of topics. Must be able to effectively and professionally communicate with co-workers and clients. Must be able to work cooperatively and demonstrate teamwork. Must be able to deal tactfully, professionally, and in a variety of situations with all levels of management. Must be energetic and flexible. Must speak, read, and write fluent English. Must be a high school graduate, associate or bachelor degree preferred. 5+ years advanced secretarial training required. Should have 7-10 years’ experience at a comparable level. Training and/or experience as a legal secretary required. Experience with legal, technical, and medical terminology preferred. Skills: Highly skilled working in a PC Windows 10, Office365 environment, proficiency using Microsoft Office 2016 (Outlook, Word, Excel, PowerPoint, and Access,) Adobe Acrobat, Internet Explorer, and other computer software applications. Must accurately type 95+ words per minute (wpm.).

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