Technology Team Assistant Melbourne or Sydney

Profile

Melbourne
Categories:
Technology
Dynamic, friendly team of Technology professionals
Leading international law firm
Open to candidates working around school hours (part time 5 days)
Be the right hand to KWM’s Chief Information Officer and our wider Technology leadership team – fantastic opportunity for a proactive and organised PA/EA!
Who are we?
We are King & Wood Mallesons. The top tier international law firm, from Asia, for the world.
A firm born in Asia, underpinned by world class capability. With over 2000 lawyers in 30 global locations, we draw from our Western and Eastern perspectives to deliver incisive counsel.
Our unique firm was born out of a big idea – that the world needs a firm like us. A firm that can bridge East and West and create a new standard of world-class legal services. A firm that attracts clients and talent with borderless ambitions. To become the leading top tier international law firm from Asia, for the world. Our clients need a top tier firm in the region who can match deep local understanding with a world-class platform. That's us. That's KWM.
We are driven by a simple purpose – to use our mastery of the law for the lasting prosperity of our clients, people and communities. It’s why we exist. It’s why we are KWM.
Everything we do is grounded in a set of core principles which guide the way we operate as a leading international firm – how we enable our clients to succeed; how we grow our people to be their best and how we support our communities to thrive.
Empathy
Betterment
Quality
Generosity
Clarity
Creativity
Trust
Dynamism
About the role
This role supports KWM’s Chief Information Officer, Felicity Badcock. You will be the “go to person” for the Technology team, providing administrative support to Felicity and the firm’s Technology leaders.
The successful applicant will have a proactive approach, a clear and responsive communication style, high attention to detail and strong organisational skills. Self-starters who are good at thinking one step ahead will thrive.
Enjoy the best of both worlds, supporting high level industry leaders who are also friendly, adaptable and great to work with! Exposure to interesting technology matters is a bonus – you’ll have the opportunity to work with the leaders of KWM’s Technology Service, Operations, Projects, Architecture, Commercial and Information Security groups.
This role is open to Melbourne or Sydney based candidates.
Duties will include:
Diary management
Organising internal and external meetings, video conferences and events, and coordinating catering and room bookings
Travel arrangements
Handling telephone enquiries on behalf of the CIO
Liaising with senior executives, MPs and their assistants in relation to meetings and matters
Email inbox monitoring
Advising CIO of issues that require their attention, firm events or upcoming key dates
Preparation of documents/information packs required for discussion at meetings
Meeting minutes
Maintaining confidential records and filing of reports
Drafting correspondence including letters and emails on behalf of the team.
Monthly AMEX reconciliation
This role is offered on a 12 month contract
basis. Candidates with part time availability over five days will be considered.
What are we looking for?
2 years experience in a similar role e.g. Personal Assistant, Executive Assistant, Team Assistant, Legal Assistant/Legal Secretary
Exposure to professional services environments - law firm experience highly regarded
Advanced Microsoft Office skills (especially Word, PowerPoint and Adobe Acrobat)
Experience in using digital paper mediums and storage solutions (iPad, iPhone, iCloud)
Pro-active, energetic, assertive, flexible and resilient
Able to work as part of a team
Excellent planning and organisational skills
Accurate with excellent attention to detail
Able to communicate (verbal & written) clearly and concisely, using appropriate style for their audience
Able to apply appropriate judgment and make decisions
An understanding of the level of support that will need to be provided and able to be flexible with working hours
Maintains strict confidentiality
Excellent interpersonal skills
Why work with us?
We want to be the law firm clients love to work with and a great place to work and grow for our people. It’s important to us and our clients that you our people find working at KWM an enjoyable and rewarding experience.
We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this Agile Working.
Growth conversations and real-time feedback is also a priority. So whether it’s more targeted and meaningful conversations around professional and personal development, regular feedback, coaching or developing infrastructure, we want to help our people grow.
What else we’ll offer
Formal and informal flexible working patterns and leave arrangements
Holistic wellbeing programs to support mental and physical health, including access to a broad range of mental health resources, gym memberships, flu vaccinations and skin cancer checks
Mobility around our network when opportunities arise
Access to a large range of learning and development opportunities
A detailed framework to support working parents in balancing their personal and professional priorities
Corporate discounts on health and general insurance, superannuation advice and other products and services
Opportunities to participate in a wide range of pro-bono and community impact programs, and inclusion networks
How to apply
Please apply by selecting the apply now link below and completing an online application form.
All job applications must be submitted through
kwm.com
, Seek, LinkedIn or an authorised agency, applications through any other third-party websites will not be accepted.
For further information on this role, please contact Renee Wigan at ****
King & Wood Mallesons is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.
Agencies - please note that we are not currently accepting applications from agencies for this role.

Company info

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