Ip Patent Prosecution Assistant

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IP Patent Prosecution Assistant
The candidate will provide administrative support for members, associates, legal assistants and other designated firm personnel. Work closely with assigned teams managing the day-to-day activities within the Intellectual Property Prosecution practice. Knowledge of primary patent documents including Patent and Patent Prosecution histories; IPDAS, USPTO filings, and searching PTO websites (Domestic and Foreign). Prepare IP Prosecution documents, including U.S. Patent prosecution filings; correspondence, reports, and other legal documents. Assist with docket management systems. Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences, and travel arrangements; attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist. Keep current with expense reporting and process check requests. Initiate conflict process, draft engagement letters and submit intake documentation for processing. Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients. Work collaboratively with assigned team and section mates. Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance. Proactively participate in training opportunities to advance skill levels and efficiency in firm software. Assume additional responsibilities as requested.

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