Legal Coordinator administrative

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Legal Coordinator (Administrative)
The candidate will provide professional legal and administrative support to ensure quality legal service to the firm. Additionally, provides complex clerical and administrative services and assistance, handles a variety of office matters, and is responsible for gathering and analyzing information on a wide range of topics and preparing documents and reports. Researches statutes, regulations, cases and System rules and policies and identifies and applies the relevant authority to the situation. Assists the Office of Legal Affairs in responding to and coordinating requests from the System, the State Attorney General’s Office and other agencies regarding claims, lawsuits and legal matters. Provides high level clerical and administrative support for the firm Attorneys in the Office of Legal Affairs by conducting research, preparing reports, handling information request, preparing letters, memos, meeting agendas and other documents as needed. Coordinates and maintains all aspects of the firm Attorneys’ travel and appointment schedule, to include planning and scheduling meetings, conferences, teleconferences, and booking travel plans; exercises initiative and minimizes firm Attorneys’ travel time by logistically coordinating all meetings. Researches and gathers information needed by the firm Attorneys for all meetings and appointments; confers with executive and other members of management to identify all reports or information needed for all appointments or meetings. Performs various office management functions, including outside counsel billing, tracking, and reporting, document management, scheduling and preparing for meetings, monitoring and ordering inventory and office supplies, coordinating facilities and mail service activities, minor routine upkeep of common areas, preparing coffee, etc. Acts as a liaison for firm Attorneys by effectively interacting with faculty, internal and external stakeholders and campus personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. Ensures a timely and accurate processing of personnel action paperwork. Coordinates meetings by arranging for facilities, issuing information, and coordinating visitors. Greets visitors or customers, answers telephones, gives general information, and routes incoming calls to the appropriate personnel. Independently prepares various reports and documents as assigned or requested, including budget reconciliations routine vouchers and documents, such as: invoices, work orders, checks, vouchers, and substantiates business transactions. Contacts or responds to contacts from high-ranking individuals who may be from governmental entities or key firms and may involve unique situations, which requires each contact to be handled differently, using judgment, discretion, and confidentiality. Exercises and maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information this position is privy to. Audits invoices against purchase orders and researches discrepancies. Drafting of legal and business correspondence. Assists with preparation of presentations on legal topics/issues. Gathers, organizes, and assembles documents to as requested by firm Attorneys. Basic legal research on particular topics assigned by firm Attorneys. Assists with special projects, as assigned. Prepares department annual report, monthly reports, and case summaries. Creates and maintains database and spreadsheet files. Acts as custodian of firm documents and records.

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