Office Services Coordinator

Profile

Coordinate office wide mail and copy room operations
Trouble shoot and resolve problems such as mail, courier, vendor, equipment or project requests
Handle receptionist/front desk responsibilities representing the firm, both in person and by phone, in a friendly manner and be professionally attired at all times, exhibiting a neat and polished appearance
Oversee all hospitality related activities, which includes coffee preparation, conference room set up including food delivery; monitor kitchens and keep them well stocked and ensure they are clean and organized
Maintain supply rooms stock levels and ensure they are organized and clean, and equipment is in good working order
Develop process improvements and identify opportunities for service enhancements
Handle all internal and external communications appropriately and timely
Establish point of contact relationship with building/facilities management Establish and implement standard procedures for all assigned responsibilities
Other duties as assigned
Requirements
Proficient writing, grammar, and proofreading skills
Meticulous attention to detail
Knowledgeable in the use of Microsoft Office Suite and .pdf editing software
Experience with legal software, including electronic document management systems, a plus
Law firm, mail room or office supply maintenance experience, a plus
Familiarity with basic online resources
Possess strong organizational and time management skills
Proven success as a positive team player, as well as an independent worker
Ability to excel in a fast-paced environment
Equal Opportunity Employer
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Company info

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