Senior Legal Secretary

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Senior Legal Secretary
DUTIES: Handles the administrative caseload of two or more assigned attorneys which consists of a combination of felony, misdemeanor, juvenile, child protection, contempt, mental commitments and appellate cases. Acts as a liaison between attorney and client, knowing when he/she can assist the client in the progression of case, with general questions and when the matter requires attorney attention. Enters and maintains client's physical and electronic case files and attorney calendars. Coordinates attorney calendars with the Court calendar to ensure all hearings are docketed. Independently procures records and documents for completeness of file. Exercises independent judgment based upon comprehensive knowledge of individual cases. Understands and applies applicable court rules and policies and has an understanding of legal terminology and format.
Competently transcribes audio recordings of interviews, arrests, and court hearings. Copies and reproduces CD's and DVD's. Drafts appropriate Releases and requests to obtain a variety of medical and other records from different agencies and/or facilities. Displays ability to draft complex responses to legal correspondence from dictation, oral instruction or independently, and obtain signatures as required. Understand legal terminology and format. Independently drafts/composes and type pleadings, documents and miscellaneous correspondence for the attorneys review and approval. Has professional writing skills, demonstrates comprehensive knowledge of English language, punctuation, grammar and spelling. Knowledgeable in legal office practices, procedures and has the ability to operate office equipment. All documents under his/her control leaving the office are of a high quality and professional appearance. Maintains detailed computer records of necessary client documents and work product. Logs incoming case files and ensures they meet the organizational criteria set for the department. Creates and maintains client files and ensures each document is correctly scanned electronically and docketed appropriately. Constructs and prepares trial folders and binders according to individual attorney preference for hearings. Notifies appropriate parties of hearing dates and issues Subpoenas for witness testimony. Updates and reorganizes client files as needed. Reviews and inputs attorney notes into the computer case management system to maintain an electronic historical record showing the progress of each case, and ensures that these records are kept updated. Maintain electronic records of connected cases to avoid conflicting interests. Perform multiple tasks simultaneously despite frequent interruptions and returns to complete tasks correctly in a timely manner. Perform data entry, faxing, typing, filing and mailing document distribution with precision and efficiency. Cross-trains into multiple positions to offer assistance and support as needed. Advises attorneys on upcoming commitments and obtains technical information from clients, witnesses, prosecuting attorneys and other parties at the request of the attorney. Assists in training new staff and prioritizes work flow demonstrating accuracy and attention to detail. Serves as a liaison to initiate and maintain communication with all involved parties while preserving strict adherence to departmental policies and procedures. Demonstrates competence in application of specific training to provide high levels of support. Maintains a positive, helpful, constructive attitude and working relationship with the public, department supervisor and departmental employees, other County employees, and Elected Officials. Maintains the strictest confidentiality of clients, co-workers and attorneys. As an employee of the county, employees are required to protect against unauthorized access to such information, ensure the security and privacy of such information, and disclose any anticipated threats or hazards to such information. Employees must be very careful not to release this information to the public or to other individuals, including but not limited to county employees who have not been authorized or who do not have a legitimate organizational, departmental, or business need to know as described in Idaho Code Section 9 et.seq. Any questions regarding release of such information to another person should be directed to their supervisor, elected official, or their designee.

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