Sr. Legal Administrative Assistant

Profile

**Careers that Change Lives**
This candidate will be part of the corporate governance team of Medtronics corporate legal department that provides legal secretary/administrative support to Director, Board Operations and Global Entity Management, Legal Counsel and 3 Paralegals. Individual must be able to work in a fast-paced environment with changing priorities. The candidate must be experienced, organized, process-driven and confident in his/her abilities.
**A Day in the Life**
Responsibilities may include the following and other duties may be assigned.
The position will require strong skills related to: 1) word processing with speed and accuracy; 2) managing significant volume of legal documentation; 3) database entry; and 4) solid organizational and prioritization abilities. The responsibilities and key accountabilities for the role are as follows:
**Manage Legal Files and Document Preparation**
Maintain corporate governance legal department files
Maintain the Corporate Secretary Sharepoint site
Manage intake/routing of documents for signatures submitted under the Corporate Document Signature Request Forms
Draft, review and revise significant volume of legal documentation including agreements, resolutions, correspondence
Assist with legalization and apostille requests
Photocopy, scan and assemble documents
Board Meeting Support
Book domestic and international commercial travel reservations for the Board of Directors
Maintain venue contract, ground transportation and aviation expenses within budget spreadsheets
Arrange payment of invoices for all expenses and board meeting vendors
Maintain discretion with confidential information
**Manage Calendars and Process Communications**
Set appointments/meetings/conference calls/videoconferences
Keep calendars and deadlines current
Read and respond appropriately to e-mails, mail and phone messages
Interface with business clients, high level executives and senior management teams
Plan and arrange in-person meetings and/or video conferences
General Administration
Process legal invoices, expense reports and AmEx expenses for payment
Data entry into a variety of platforms (CSC Navigator, internal Medtronic sites)
File Annual Reports with various Secretaries of State.
Manage department needs for equipment, file space and supplies
Maintain or create procedures for corporate legal department practice areas
**Must Have: Minimum Requirements**
High School Diploma or GED with 2 years of legal secretary experience in the area of corporate law
**Nice to Have**
Experience within a corporate legal department
Legal Secretarial accreditation and/or certification
Post-secondary degree or education
MS Office
Ability to maintain composure in this high demand and sometimes high stress position
Strong organizational skills
Ability to prioritize and multitask
Detail oriented
Team player with ability to accommodate differing work styles
Resourceful
Self-motivated and willing to work independently when necessary
Agreeable to workplace changes
Strong spelling, grammar and punctuation skills
Ability to handle sensitive information with tact and confidentiality
Professional telephone skills and etiquette
Willingness to take on challenging projects
**About Medtronic**
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Lets work together to address universal healthcare needs and improve patients lives. Help us shape the future.
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
Categories
Administrative / Clerical
Management
Legal
Healthcare
Previous Job:
Technician II - Santa Ana
Medtronic
Santa Ana, CA 92702 US
Next Job:
Design Quality Engineer II
Medtronic
Hyderabad, TS 500032 IN
Posted:
2022-03-01
Expires:
2022-03-31
Medtronic

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