Director Legal Operations

Profile

Director, Legal Operations
Responsibilities: Responsible for developing, refining and promoting the legal department’s mission, and developing and executing on the department’s short and long term operations plan. Provide creative thinking to help identify and develop cutting-edge strategies for increasing value and reducing outside legal spend while maintaining excellent legal representation and optimizing engagement practices with our law firms. Create metrics and monitor progress to measure success against strategic plans. Serves as point of contact for Legal Operations needs. Manages administrative staff. Manage new hire onboarding processes for the legal department. Recruit, select, train, appraise performance, and administer salaries of reporting employees. Ensures appropriate workload distribution throughout the department. Coordinates floor space issues, equipment, new hire orientation. Identify training opportunities, facilitate education on best practices, and create department-specific guidelines and policies. Coordinate quarterly department meetings and GC Staff Meetings by developing agenda with GC and leadership team, records notes and action items in each meeting, documents and follows up on action items between meetings. Perform special projects and responsibilities assigned by the General Counsel. Direct P&L responsibility for all law business and operating expenses. Responsible for accounting practices and policies, as well as accurate financial reporting. Acts as single point of contact with business finance partners. Responsible for Department budgets, accruals and reserves and develops methodology for annual and quarterly forecasting. Manages external vendor and outside counsel spend. Develops process for Statements of Work and Purchase Orders. Develops appropriate information management tools to assist Leadership Team and business partners with the historic information necessary to prevent/manage/mitigate future business, legal and business risk. Develops methodology for annual and quarterly forecasting. Measures performance against budgets, and provide recommendations to assure adherence to budget. Identifies drivers of legal expenses as well as trends and provide recommendations regarding productivity and process improvement to Leadership team. Develops processes to select, manage, and evaluate outside counsel. Manages and oversees outside vendor rates, billing, and compliance. Develops matter-level budgeting processes. Establishes appropriate financial terms and pricing mechanisms. Coordinates retention letters and billing. Designs technology strategy that furthers the strategic goals of the Law Department. Prioritizes technology investment based on legal service delivery goals. Responsible for developing and overseeing technology usage, creation, storage, and sharing of information (e.g., legal research, transactional documents, historical information). Oversees technology system selection, design, and implementation. Creates protocols to manage data quality. Responsible for implementation of and reporting processes. Establishes and implements reporting processes. Provides metric data analytics as a means to identify productivity and assess impact & progress on key initiatives, cultural imperatives, and process improvement. Establishes process and timing for lifecycle reporting. Responsible for supporting operational and ad-hoc information requests. Ensures creation, maintenance and enhancement of reporting vehicles. Completes other duties as assigned.

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