Administrative Assistant Ii - Corporate Legal Office

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Administrative Assistant II - Corporate Legal Office
The candidate performs a variety of administrative, secretarial and clerical duties for an Officer(s), Manager(s), and/or department staff, including composing routine correspondence; interfacing with a variety of internal and external contacts requiring basic policy or procedure explanations; compiling and analyzing data from a variety of sources and investigating and resolving discrepancies; makes moderately complex travel and meeting arrangements. Maintains technical publications, manuals, binder, files; maintains supplies inventory; coordinates department requests; processing internal mail; and performs other support activities that may be relevant to the job level or specific assignment. This role supports the Corporate Legal team. We are seeking an experienced Legal Secretary/ Administrative Assistant, preferably in a mid to large-size law office, or a corporate legal office. The candidate will not only perform secretarial functions, but will help keep the Department organized, assist with travel arrangements, handle back filing, process external law firm invoices, and perform some paralegal functions. Experience in corporate transactional or regulatory practice is preferred. Legal experience required. Extensive PowerPoint experience is also required. Must understand and abide by the rules of confidentiality pertaining to the practice of law. Should have education: Associates Degree or Technical or specialized knowledge or equivalent, related experience. Experience: 1 - 3 years or High School equivalent plus 3 - 5 years. Knowledge: Considerable knowledge of the general and technical parts of the job. Works independently. Typically possesses two to four years of related experience. Requires knowledge of basic desktop computer operations and associated office and conference room equipment. Ability to type 50 WPM preferred. Solid knowledge of multiple software applications, such as Microsoft Word, Excel, Powerpoint and ability to utilize multiple application features. Specific positions may require solid knowledge of other related software applications or knowledge of processes within department. Good mathematic, communication and interpersonal skills. Solid knowledge of department operations, policies, procedures and staff; knowledge of company operations, procedures and staff.

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