Accounts Payable Specialist

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The mission of the Accounts Payable team is to ensure the timely and accurate processing of vendor invoices and employee expense reports for payment in compliance with financial policies and procedures. In support of the Accounts Payable team, the Accounts Payable Specialist ensures vendor invoices and employee expense reports are accurately coded to general ledger accounts and cost centers, are appropriately authorized for payment, and are paid in a timely manner, both in compliance with financial policies and procedures.

Key Responsibilities:
• Process vendor invoices and employee expense reports in the accounting system in a timely and accurate manner in compliance with financial policies and procedures.
• Ensure invoices have accurate general ledger account and cost center coding.
• Prior to payment, obtain evidence of appropriate approvals for vendor invoices and employee expense reports in compliance with financial policies and procedures.
• Maintain vendor records, attach appropriate payment verification, and file all documents.
• Investigate and respond to inquiries from vendors and employees on the payment status of vendor invoices and employee expense reports.
• Reconcile vendor statements to ensure payments made are accurate.
• Complete month-end checklist and ensure all recurring accounts payable invoices and employee expense reports have been processed and/or accrued for at month-end.
• Review transaction batches and check runs prior to submission for review to ensure submissions are free from error.
• 1099 maintenance, preparation and reporting.
• Travel to the San Diego office about once a week to process and mail checks to our vendors.
• Other duties as assigned.

Experience:
• 1 years of experience in Account Payable, Accounts Receivable, Accounting or related area.

Preferred Knowledge/Skills/Abilities:
• Prior experience processing accounts payable in NetSuite
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word

Company info

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