Human Resources Administrator

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Human Resources Administrator
The candidate will administer, process, and maintain employee records and reports in the Human Resources department ensuring timely and accurate information is maintained. Administer, process and maintain sensitive and confidential human resources records, files, and reports in a professional manner. Administrator for employee file imaging and maintenance. Responsible for imaging/retrieving employee records and creating document structure to ensure integrity of data. Manage the Human Resource records database. Ensure all new hire data and employee change information is entered and processed timely and accurately. Manage new hire process including to: Initiate appropriate approvals for part-time positions and contracts. Initiate onboarding process for new employees. Verify completion of all onboarding paperwork required for part-time and full-time employees, obtain necessary transcripts and certifications for employee personnel files. Initiate and process criminal background checks. Initiate and process I-9 employment authorizations utilizing e-Verify. Enter new employee demographic data and pay information in database (Ellucian Colleague). Report and submit new hire data in compliance with state regulations. Prepare all full-time employment agreements, part-time letters of employment and customized timesheets. Maintain position code assignments (adding, terminating, changing, separating) for employees in the Ellucian Colleague system. Utilize Informer Web Reporting to extract information for reports as needed from the Ellucian Colleague system and coordinate with the Information Technology department as needed. Oversee service award selection and purchase process. Administrator for online Human Resources training modules. Assigns required courses and maintains completion files. Prepare and distribute evaluation instruments to supervisors annually and periodically for probationary employee evaluations. Maintain employee data and prepare various reports as requested for the academic catalog and commencement programs. Prepare interpretative reports as needed regarding the employee workforce, salaries, etc. Answer telephone calls and e-mail inquiries for Human Resources. Participate in relevant college-wide committees as assigned. Back up College Information Center Coordinator as necessary. Other duties as assigned. A.A.S. degree required in Office System Technologies, paralegal, data processing or related field. Bachelor's degree in business with Human Resources focus preferred. Should have 2 years of recent experience in human resources data or payroll processing. Prefer three-five years of experience in HR data management. Must have computer skills: MS Office (advanced use of Excel), web-based work application use, electronic file applications, database management. Ellucian Colleague preferred.

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