Human Resource Assistant

Profile

Human Resource Assistant
The candidate develops and places ads for open positions within the firm in appropriate publications and on corresponding Internet sites. Assists with the scheduling of interviews with potential candidates, Firm Administrator, and selected attorneys. Calendars meetings and schedules conference rooms. Assembles new hire orientation packages to include all necessary employment paperwork, benefit information and enrollment materials. Creates individual welcome letters to new employees and mails/emails packages when necessary. Schedules training and orientation with H.R., Accounting and I.T. Submits IT requests for telephone and computer setup when necessary. Remains available to assist with any other matter that will allow new employee to comfortably settle into the office. Follows up on timely receipt of completed employment paperwork and benefits enrollment. Communicates with employees regarding policies and procedures of time-reporting and trains new employees on the use of UltiPro. Alerts HR Director of any time sheet inconsistencies and of individuals who use or are close to using more time-off than policy allows. Maintains schedule of staff vacations and backup support. Monitors use of vacation time and other absences. Runs reports and creates files in UltiPro for processing payroll. Assists with the reconciliation monthly premium statements from all carriers to ensure accuracy of enrollments, terminations, COBRA recipients and the proper billing of same and creates check requests for payment. Follows up to ensure premiums checks are sent prior to deadline. Resolves reconciliation issues directly with carrier representative. Provides clerical and tracking support for Open Enrollment process for all plans including 401(k). Assists in the ongoing development of uniform training programs and materials for new employees and coordinates ongoing programs through the HBS Institute of Technology. Assists with annual evaluation process by distributing individualized appraisal forms to appropriate attorneys and tracking to ensure all are returned and processed. Assures that all positions are staffed on a daily basis and coordinates temporary relief as necessary. Regulates workflow within the office and allocates overflow. Assists with Staff Appreciation Day (Administrative Professionals Day), Service Award Anniversary gatherings, flower orders for clients and staff. Assists with the Summer Associate Program, College and High School Internship program as needed. General copying, updating, filing, and clerical support of the Firm Administrator, if needed. Knowledge of human resource administration at a level normally acquired through completion of a bachelor’s degree in Human Resource Management or Business Administration. Approximately 2-3 years H.R. Generalist or Assistant work experience in a service-oriented environment. Should have the ability to organize and prioritize numerous tasks and projects and complete them under time constraints and with frequent interruptions. Should have the ability to demonstrates problem-solving and conflict resolution skills. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff and clients. Should have the ability to demonstrate impeccable integrity in confidential matters.

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