Legal Assistant Ii

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Legal Assistant II
The candidate will, from dictation, original source documents, written drafts, and general instructions, prepare a variety of materials related to claim investigation, litigation defense, peer review, risk management/loss prevention, and other administrative functions, including correspondence, reports, meeting materials and minutes, and legal documents for administrative staff. Will create, organize, and maintain a wide array of administrative files, including claim files, litigation files, records of external correspondence and reports, and risk management/loss prevention files.Responsible for timely filing materials, as set forth in the current filing guidelines, and maintaining the accuracy and accessibility of files. Maintain calendars, schedule appointments, arrange special meetings and conferences, arrange for space as required, and advise the supervisor and administrative staff of any potential or actual scheduling conflicts. Facilitate the functioning and operation of the program by performing reception duties, answering and screening incoming telephone calls, providing general information to inquiries, promptly delivering accurate telephone messages, screening and distributing incoming mail and faxes, processing outgoing mail and faxes, coordinating hand-deliveries and pick-ups, coordinating medical record requests, collating medical records, making photocopies, shredding confidential documents, and other duties as required. Share these duties with other University Support Personnel System (USPS) and Other Personnel Services (OPS) staff members. Accurately enter data into multiple specialized databases.Includes data received via forms, transcripts, hand-written notes, verbal instruction, computer-generated reports, and other forms of communication. Aid in processing and tracking a variety of internal forms and documents.Assist with maintaining data integrity within the specialized databases by checking forms and documents for accuracy. Comply with established policies and procedures to facilitate the continual effectiveness and efficiency of operations. Should have a Bachelor's degree and 3 years of relevant experience OR a high school diploma or equivalent and 7 years of relevant experience. Considerable experience providing secretarial, clerical, and administrative support is preferred. Computer knowledge is needed. Current commission or eligibility for commission as a Notary Public in the State of Florida required.

Application Deadline: 5 August, 2019.

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