Senior Project Coordinator

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CBRE’s Technical and Engineering Services has opportunities for professionals with HVAC, electrical, plumbing, material handling and other trade skills within facilities maintenance—from entry-level to seasoned management, we have a career for you. Start your journey: ****JOB SUMMARY
The purpose of this position is to provide administrative support to the project management team and oversight on complex project documentation preparation; escalation point for project commitment, invoice & pay application processing; financial reconciliations; project reporting; 'administrator' role for project technology tools; and project delivery team or work group training resource.


ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversees and manages project documentation and coordinates documentation revisions and distributions.

Responsible for preparing project status reports for work group.

Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client and management.

Enters project information and data into project management technology tools (software applications, web-based tools, job cost accounting tools).

Acts as a 'go-to' administrator for project tracking systems and websites.

Oversees and processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).

Processes invoices and pay applications. Acts as a point of contact for escalated matters among the team.

Trains new project support team on project policies, administration and governance.

Assists management in the implementation of and monitoring the adherence to project governance practices and policies.

Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).

Assists in project closeout process including turnover documentation and financial reconciliation.

Other duties may be assigned.


SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.

May provide informal assistance such as technical guidance and/or training to coworkers.

May coordinate work and assign tasks.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and EXPERIENCE
High School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) or equivalent preferred. Minimum of 4 years of related progressive experience and/or training.


CERTIFICATES and/or LICENSES
None.


COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.


FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.


REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.


OTHER SKILLS and ABILITIES
Intermediate skills with project management software and Microsoft Office Suite. Knowledge of project databases. Ability to maintain high level of confidentiality.


SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
US Company Profile
About CBRE (NYSE: CBRE): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.
CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 90,000 professionals provide exceptional outcomes for clients in over approximately 480 offices worldwide.  When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit cbre.us.

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