Paralegal And Executive Assistant To Managing Director

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Paralegal and Executive Assistant to Managing Director
The candidate will need to be willing and able to be lodged in Park City for two weeks during the January Film Festival and be able to work extended hours (evenings and weekends) at key points throughout the year. Occasional travel to other Institute offices and events will be required. Coordinates meetings, including taking and distributing minutes, travel arrangements and expense reports for the Managing Director/CFO. Develops and maintains detailed project schedules, including all administrative tasks and acts as a liaison between Managing Director/CFO office and stakeholders (internal and external) involved. Drafts correspondences and prepares presentations as directed. Serves as logistical point of contact for the Utah Advisory Board, includes managing RSVP's, preparing meeting materials, etc. Maintains an accurate contacts list in conjunction with Managing Director. Coordinates UAB events working with Managing Director, UAB chair and committee chairs. Coordinates UAB logistics for Festival activities, including booking meeting spaces, catering, issuing invites to events and distribution of tickets, credentials, etc. Provides overall support to legal team. Gathers and produces legal documents, determines obligations under agreements/contracts, ensures all critical dates and deadlines are tracked accurately to ensure Sundance fulfills all obligations. Drafts and reviews contracts, forms, letter or other legal documents as directed. Conducts legal research as necessary. Updates and maintains legal templates. Maintains, updates, and organizes shared drives and contracts databases. Other duties as assigned. A Bachelor's degree and Paralegal certificate is preferred. Must have 2 years paralegal experience. Should have high-level administrative support, project coordination or similar experience. Strong attention to detail and accuracy in recording, tracking and issuing information, etc. are needed. Desired: Contract drafting experience. Experience in a non-profit organization. Experience working with an external board strongly preferred.

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