Grants and Contracts Administrator

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Grants and Contracts Administrator
The candidate will report directly to the Executive Director and is responsible for performing end to end award processes from application to close out activities for the firm’s, including, managing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Review grant applications and contract proposals for comprehensiveness, appropriate language, and compliance with funding agency guidelines, applicable federal and state laws and regulations, and firm's policies and procedures. Prepare and verify grant application and contract proposal budgets. Handle all communication and follow-up with administrative staff/Principal Investigator (PI)/funding agency concerning additional information required by sponsor or VA to finalize proposal (e.g., obtain approval(s) to existing awards, notify department PI of action(s) needed, and handle e-mail requests). Initiate and conduct assertive “win-win” negotiations with industry and provide rationale for pricing decisions based on the established standards for pricing including consistent application of appropriate firm's administrative fees. Upload, assist with, or coordinate upload of federal/clinical trial/private foundation applications. Develop and maintain intake process. Assist with other tasks as assigned. Provide advice to departments seeking to obtain sponsor approvals of restricted actions such as: travel, equipment purchases, and budget adjustments. Monitor actual research team level of effort in comparison to budget. Communicate results. Review and fully understand the terms and conditions of the executed contract including, budget and payment terms, project deliverables and milestones in order to set-up and effectively track and report progress. Create and submit invoices to ensure all the study costs are captured, invoiced and accounted for in a timely manner. Proactively and assertively follow-up with research sponsors to ensure that invoices are paid timely in accordance with the terms and conditions of the executed budget and payment terms. Work closely with the finance and research teams to manage the Greenphire stored value card program. Ensure that the firm's admin fee is consistently transferred on a monthly basis from study accounts to applicable research infrastructure codes. Comply with the funding agency's reporting requirements and provide consistent financial reports to all applicable parties. Follow guidelines for the timely closing of projects, adhering to firm's policy in processing any related residual funds. Assist with other tasks as assigned. Guide departments through the administrative procedures necessary to achieve their goals relative to sponsored research. Monitor NPC best practices relative to fee schedules and maintain currency with industry acceptance of terms. Make recommendations for revisions to firm's standard fee schedule. Regularly attend team meetings and contribute to the discussion, assimilating information into the work processes. Work closely and effectively with the finance and research teams to help facilitate a smooth transition from pre-award to post-award management. Communicate initial and interim financial projections based on estimated revenue determined by various input scenarios for enrollment, in order to assist investigators with decisions regarding ongoing financial feasibility. Research and make recommendations for optimal grants management application, develop budget justification. In collaboration and approval from the Executive Director, develop, maintain and update internal policies and operations related to pre- and post-award activities. In collaboration and approval from the Executive Director, develop policies around prioritization of grant application support. Assist with other tasks as assigned.

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