Administrative Assistant

Profile

Apply Now
Share this job
Send yourself a reminder
Alert me to jobs like this one
Position Summary
Provides high level administrative support to an administrator(s) and/or a department to facilitate the daily operations of the department. Relieves supervisor of non-routine or routine administrative responsibilities. Prepares correspondence and reports, maintains calendars, and monitors budgets for the department. Assists with personnel searches. Develops and implements administrative policies related to department operations. Serves as a liaison.
Essential Duties, Tasks and Responsibilities
Coordinates and oversees day-to-day department administrative operations. Manages and monitors calendar for upcoming meetings and special events. Requests repairs and services as necessary for building and equipment. Provides direction to others on various situations and topics. Develops and implements policies, procedures and forms related to department administrative operations.
Prepares correspondence and reports and handles other issues, including issues of a confidential nature.
Monitors budget expenditures for the department. Creates requisitions, submits invoices for payment and receives and reviews financial documents in financial management system.
Enters applicant information for department personnel searches. Posts advertisements and applicant information. Coordinates search process, establishes and maintains credential files and corresponds with candidates. Assists with interview schedules, travel, lodging arrangements and expense reimbursements. Prepares recruitment reports.
Serves as liaison for department with other University offices and general public. Manages business functions for the department. Investigates and responds to inquiries, questions and complaints.
Schedules, coordinates, prepare and arrange meetings and special events. Maintains department conference room calendar. Attend department faculty and staff meetings and prepare meeting minutes.
Collect and edit necessary data and info for annual department newsletter and arrange to publish it timely.
Makes travel arrangements and prepares travel and business entertainment reimbursement.
May supervise student workers and/or other staff.
The above statements are not intended to include all responsibilities, duties and skills, but rather to describe the general nature and level of work.
Essential Competencies
Knowledge of basic mathematical skills
Knowledge of basic reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Diversity Statement
In addition to your cover letter and resume, you will be required to upload a written response to the diversity and inclusion question listed below. The Diversity Statement should not exceed 1 page that is double-spaced with 1-inch margins, using 12pt. font.
Is there a way you envision diversity and inclusion playing a role in this position? Please explain your answer.
Minimum Qualifications
Experience
One-year related experience required
Education
High school diploma or GED required
Salary
Full-time, Classified staff position available. Classified Pay Grade 26/$17.19. Full benefit package available.
Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.pdf (bgsu.edu)
To Apply
For a complete job description & to apply for this position visit ****or ****. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please ****.

Company info

Sign Up Now - WashingtondcCrossing.com