Executive Assistant-Medical Staff Services - Behavioral Health 901

Profile

u003cpu003eFounded in 1965, Telecare is a rapidly growing mental health care company dedicated to making a difference for our clients, the community, and our employees. We offer an array of mental health services to adults with serious mental illness. We partner with public sector entities and behavioral health organizations and have over 155 programs and over 4,300 employees across the country. And weu0027re growing all the time! When you work at Telecare, you help to empower thousands of individuals every day in their journeys of recovery.u003cstrongu003eu0026nbsp;u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eTelecare is proud to have been recognized by The Bay Area Business Times as the 9u003csupu003ethu003c/supu003eu003cspanu003eu0026nbsp;u003c/spanu003eBest Place To Work In the Bay Area for 2020! This is the 18th time we have made the list!u003c/strongu003eu003c/pu003enu003cpu003eOur Corporate Headquarters has over 250 employees in following departments:u0026nbsp; Executive, Development, Finance, Information Systems, Human Resources, Operations, and Marketing u0026amp; Operations.u003c/pu003enu003cpu003eu003cstrongu003eEmployment Status:u003c/strongu003eu0026nbsp; Full-Timeu003c/pu003enu003cpu003eu003cstrongu003eu003cspanu003ePOSITION SUMMARYu003c/spanu003eu003c/strongu003eu003c/pu003enu003cpu003eu003cspanu003eThe Executive Assistant provides administrative and secretarial support to the Senior Vice President, Chief Medical Officer and Vice President of Physician Services. The incumbent has primary responsibility for assuring smooth operations for the Medical Staff Services Department and may provide administrative support to other members of the Medical Staff Services leadership team.u003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eu003cspanu003eESSENTIAL FUNCTIONSu003c/spanu003eu003c/strongu003eu003c/pu003enu003culu003enu003cliu003eu003cspanu003eDemonstrate the Telecare mission, purpose, values and beliefs in everyday language and contact with the internal and external stakeholdersu003c/spanu003eu003c/liu003enu003cliu003eu003cspanu003eReviews and analyzes daily correspondence, telephone calls and e-mails, prepares preliminary responses and assures division communications based on in-depth understanding of division and Company vision, goals, objectives, established policies, procedures and standards by:u003c/spanu003eu003c/liu003enu003c/ulu003enu003cpu003eu003cspanu003eou0026nbsp;u0026nbsp; u003c/spanu003eu003cspanu003eServe as the main contact person for the Medical Staff Services Department, receiving telephone and written communication and prioritizing and coordinating the response to both internal and external customers.u003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eou0026nbsp;u0026nbsp; u003c/spanu003eu003cspanu003eRead and analyze incoming memos, submissions, and reports to determine their significance and plan their distributionu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eou0026nbsp;u0026nbsp; u003c/spanu003eu003cspanu003eManages the appointment calendar and schedules all meetings for the Chief Medical Officer and VP of Physician Servicesu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eou0026nbsp;u0026nbsp; u003c/spanu003eu003cspanu003eCoordinates and records medical staff committee meetings and other meetings as assignedu003c/spanu003eu003c/pu003enu003culu003enu003cliu003eu003cspanu003ePerforms a variety of typing and office assignments, which are often confidential in nature, preparing complex correspondence including reports, policy memos and assures their accurate and professional presentation and appearanceu003c/spanu003eu003c/liu003enu003cliu003eu003cspanu003eCoordinates peer review process with Regional Medical Directors and program administrators.u003c/spanu003eu003c/liu003enu003cliu003eu003cspanu003eSchedules extensive travel arrangements for designated members of the Medical Staff Services leadership team, including:u003c/spanu003eu003c/liu003enu003c/ulu003enu003cpu003eu003cspanu003eou0026nbsp;u0026nbsp; u003c/spanu003eu003cspanu003eSeminar/conference reservationsu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eou0026nbsp;u0026nbsp; u003c/spanu003eu003cspanu003ePlanning and preparing presentationsu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eou0026nbsp;u0026nbsp; u003c/spanu003eu003cspanu003eTravel/Lodging accommodationsu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eou0026nbsp;u0026nbsp; u003c/spanu003eu003cspanu003ePlanning and printing itinerariesu003c/spanu003eu003c/pu003enu003culu003enu003cliu003eu003cspanu003eDemonstrates knowledge and proper use of equipment and suppliesu003c/spanu003eu003c/liu003enu003cliu003eu003cspanu003eDemonstrates cost consciousness in day to day tasks by minimizing waste and overproductionu003c/spanu003eu003c/liu003enu003c/ulu003enu003cp style=u0022margin-left: .25in;u0022u003eu003cspanu003eDuties and responsibilities may be added, deleted and/or changed at the discretion of managementu003c/spanu003eu003cspanu003eu0026nbsp;u003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eu003cspanu003eQUALIFICATIONSu003c/spanu003eu003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eu003cspanu003eRequired: u003c/spanu003eu003c/strongu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eFour (4) years of administrative secretarial experience is required, two (2) of which are at the level of executive secretaryu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eHigh school graduation is requiredu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eMust have working knowledge of various programs, i.e., Microsoft Office, (Word, Excel, Power Point) and graphics.u003cspanu003eu0026nbsp; u003c/spanu003eExcellent communication and organizational skills are a mustu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eMust possess the ability to function independently and assume responsibilityu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eMust be at least 18 years of ageu003c/spanu003eu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eAll opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may applyu003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eu003cspanu003ePreferred:u003c/spanu003eu003c/strongu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cstrongu003eu003cspanu003eu003cspanu003eu0026nbsp;u0026nbsp;u003c/spanu003eu003c/spanu003eu003c/strongu003eu003cspanu003eFour (4) years of college educationu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eu003cspanu003eu0026nbsp;u0026nbsp;u003c/spanu003eExperience working with medical staff and some knowledge of medical terminologyu003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eu003cspanu003eSKILLSu003c/spanu003eu003c/strongu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eNecessary skills include the ability to type 65 words per minute, knowledge and experience working in a PC environmentu003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eu003cspanu003eu0026middot;u003cspanu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003cspanu003eWriting and presentation skills, including proofreading and grammar, and the ability to read, write and speak English is crucialu003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eu003cspanu003ePHYSICAL DEMANDSu003c/spanu003eu003c/strongu003eu003c/pu003enu003cpu003eu003cspanu003eThe physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.u003c/spanu003eu003c/pu003enu003cpu003eu003cspanu003eThe employee is occasionally required to sit, bend, squat, kneel, twist, push, pull and lift and carry items weighing 25 pounds or less as well as to frequently walk, stand, twist, reach and to occasionally do simple grasping and driving.u003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eu003cspanu003eEOE AA M/F/V/Disabilityu003c/spanu003eu003c/strongu003eu003c/pu003e,EqualOpportunityEmployerDescription:Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities,PayTransparencyPolicyStatement:The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c),MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[{Required:true,Related:false,DegreeId:077ae371-386e-4e3f-b9b1-20928cd69401,DegreeName:High School,MajorId:00000000-0000-0000-0000-000000000000,MajorName:null}],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:4f54269c-3a81-e250-e075-3a1a05307eef,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-03-16T06:25:54.899Z},{JobBoardId:2fcbb6f4-e717-17cb-9327-3dd87a55b08d,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2021-03-16T06:25:54.899Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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