Receptionist/administrative Assistant

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Receptionist/Administrative Assistant
The ideal candidate must be professional, personable, mature, dependable, a team player, detail- oriented, accurate, honest, computer-literate, well organized and able to multi-task, and one who has a strong work ethic and excellent oral and written communication skills. A high school diploma is required. The ideal candidate will have at least 2 years general office experience, the ability to word process 65 wpm, a proven ability to multi-task and prioritize, previous experience in managing a multi-line phone system, a working knowledge of Microsoft Office products, and a general knowledge of basic office equipment. Under the supervision of an office manager, greet visitors; answer telephone; take and deliver messages; make daily appointment reminder phone calls; monitor and respond to website inquiries; schedule meetings; maintain lobby, kitchen, copy room, and all conference rooms; open and distribute daily mail; process client payments by check and credit card; mail and email documents to clients and others; copy and scan documents; create client files; order office supplies; maintain office equipment; manage vendors; provide liaison to property management office; manage off-site file storage activity; provide administrative support to professional staff; maintain client contact information in marketing leads and client database; prepare office for workshops, seminars and other events; assist with marketing mailings and program support as needed; send thank-you notes and gifts to client and professional referrals; and other duties as assigned.

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