Sr. Law School Student Records Evaluator

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Senior Law School Student Records Evaluator

Duties: Provides administrative support to the Law School’s Records Office by maintaining student records, clears students for graduation, and prepares certificate requests, letters of good standing, bar examination forms, etc. Maintains student academic history to include preparation of grading disks provided to faculty, grade verification based on conformity with grading guidelines, input of final grades and upload/download of student information to University-wide database system. Performs more complex records maintenance activities to include data for LL.M. candidates, requiring a comprehensive review of data to assure that students enrolled in the LL.M. program, which does not formally identify required courses, are taking a sufficient number of classes within declared field of study; notifies students of problems to include broken enrollment and passage of deadlines for degree completion. Answers questions and provides general advisory information to Law School students about curriculum course requirements, policies and procedures, registration, class locations, bar certifications, and graduation clearance; assures information provided by the Law School Student Records Evaluators and student workers is complete and accurate. Conducts clearance of students for graduation by running batch jobs of transcripts and reviewing them for compliance with residency requirements, required courses, legal writing requirements, credit hour requirements, and ABA regulations; follows up with each deficient student by letter and subsequent phone calls to advise of status and inform of actions necessary to meet graduation requirements. Conducts registration of law school students by registering first year students via on-line batch registration and by reviewing completion of course prerequisites before inputting upper class student registrations. Enters Law School schedule of classes into University-wide system and maintains automated telephone information line which records the status of closed courses and other relevant Law School information. Schedules classrooms for student groups and faculty. Assures that the information in the Directory of Bar Organizations, a source of information for students applying for D.C. and/or state bar exams, is complete through research on the internet and/or direct contact with the organizations. Prepares letters of good standing and other certificate requests for appropriate signature; certifies graduates for the State Bar examinations, and prepares bar forms for the appropriate signature. Assists with the extensive photocopying demands of the Law Center Records Office. Participates in departmental projects such as the design and maintenance of the Records Office section on the Law School web page; represents the office at school meetings which are held to assure consistency throughout the various sections of the web page; recommends the design of information for the Records Office on the web page and assures updates are coordinated with appropriate School staff. Function: Maintains the on-line Law School Records Office information on the “world-wide web” and other automated information systems. Provides minor adaptation to database report requirements to generate information for special project needs of the Records Department. Function: Ensures that the provision/release of student related information and records are in accordance with the Family Educational and Rights Privacy Act (FERPA). Enters data on student records for scholar designations each semester. Performs other work related duties as assigned.

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