Program Coordinator

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Program Coordinator

Duties: Support the school’s LLM Program. Administers the LL.M. Degree and ensures that students have a year of programming activities in furtherance of fulfilling their degree requirements. Development of budgets, creation of marketing materials, updating of the LLM Program website, creation of the Program newsletter, creation of strategic opportunities for attracting students and funding for the Program. Administering to the law faculty and their coursework. Provides advanced support and coordination for a university Program or Project. Produces a variety of documents, reports and proposals, responds to inquiries and provides detailed information to constituents. Organizes and maintains files; designs and updates applications or other forms for data entry. May assist in updating website and posting social media material. Participates in development of program or project marketing and communications materials, coordinates logistics for meetings and events including travel and arrangements for speakers, provides research assistance, and monitors budgets. Will be expected to work with LLM Program team members to provide Program coordination and administrative support to the Director of the LLM Program, and administrative support to LLM Faculty members and several other faculty members. Provide administrative support for the LLM program including admissions, publicity, the LLM Director as well as faculty members. The Program Coordinator will produce a variety of complex documents, reports, proposals and literature for the Program, including assisting with the creation of a new LLM brochure, newsletters and bulletins, budget reports and assistance with the end of year Advisory Council and reports to the Deans and Board of Overseers. Organize and maintain program files, schedule appointments and meetings, answer the phone professionally. Work closely with the Director, faculty and staff to ensure needs are met and smooth day-to-day functioning of the program. Prioritize support requirements of the LLM Program and several faculty. Take meeting minutes for LLM Program faculty meetings. Supervise student or temporary workers; track and report hours worked. Copy related course information, prepare business reimbursements, make travel arrangements, manage calendars, and office hours plus ad hoc projects as assigned. Develop (in coordination with the Director) specialized marketing for the LLM program, including writing and distributing printed materials, creating and updating Web materials, and advertising. ADMISSIONS-STUDENT AND CLIENT SERVICES: Support the recruitment of applicants in the U.S. and overseas, providing assistance to admitted students in connection with matters such as financial aid, locating housing etc. Work closely with Fletcher staff in admissions, the registrar's office, communications and public relations. CAREER SERVICES AND ALUMNI RELATIONS: Develop, maintain, and refine a set of career services that will serve the unique career development needs of students in the LLM program. Supports the Director’s marketing and outreach efforts in order to build relationships with public and private sector prospective employers. Work with LLM Director in his/her efforts at non-profit sector outreach. Coordinate LLM career service activities with Fletcher's Office of Career Services. Maintain up-to-date information on location and career progression of Alumni in order to facilitate connecting them with current students and other alumni. Develop (in coordination with the LLM Director) an active, intellectually stimulating, yearlong speakers program (the LLM High Table) with prominent and/or well positioned, knowledgeable practitioners which will supplement the formal academic training which LLM students receive in their coursework. Organize and manage and intensive multi-day capstone workshop for LLM students, the School's law faculty and a group of external law experts. Organize orientation activities for LLM students to supplement School wide orientation program. Organize professional and social activities in order to build community and foster intellectual and social exchange. Occasional conference or panel organizing and liaison with other key Fletcher offices (e.g., MIB, Communications, Advancement). Develop and manage the LLM budget as well as submit quarterly budget projections. Monitor budgetary expenditures, meet budget goals and deadlines in coordination with the Fletcher finance office. Gather and research information for Program and its competitors from internet, libraries, professional journals, and phone research. Produces a variety of documents, reports, proposals or literature. Responds to routine inquiries and provides information to students, faculty, staff and other constituents; researches and resolves problems or concerns. Organizes and maintains program/project files and databases; designs and updates applications and other forms for data entry. Monitors budgets and executes financial transactions. Tracks program/project spending; reviews budget with manager and makes recommendations for purchases or cost savings. May initiate purchase of material and supplies for program/project. Coordinates marketing and advertising efforts for program/project. Assists in writing, editing and designing applications, flyers and other promotional literature. Assists in updating website and posting social media material. Coordinates logistics for meetings, seminars, lectures and other special events. Assist in planning events including identifying topics, activities, speakers, intended audience, etc. Plan dates, design invitations, determine venue and coordinate production of materials, audio visual and other set up needs. Make travel, payment and other arrangements for speakers and presenters. Conduct internet research and gather information and data. Organize and draft reports on results. Provides guidance and work direction to student and temporary workers and assists in training other support staff.

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