Office Services/Facilities Clerk

Profile

u003ctable width=u0022100%u0022u003enu003ctbodyu003enu003ctru003enu003ctdu003enu003cpu003eAt Littler, we understand that workplace issues canu0026rsquo;t wait. With access to more than 1,600 employment attorneys in 100 offices around the world, our clients donu0026rsquo;t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. Whatu0026rsquo;s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quou0026mdash;delivering groundbreaking innovation that prepares employers not just for whatu0026rsquo;s happening today, but for whatu0026rsquo;s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, weu0026rsquo;re fueled by ingenuity and inspired by you.u003c/pu003enu003cpu003eu003cstrongu003eKEY ACCOUNTABILITIES:u003c/strongu003eu003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Responsible for ensuring paper is delivered to all copy/print stations.u0026nbsp;u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Responsible for ordering office supplies from firm vendors and stocking supply room and other supply areas as needed.u003c/pu003enu003cpu003eu0026middot;u0026nbsp; u0026nbsp; u0026nbsp; u0026nbsp; Assists with ordering all kitchen supplies from firm vendors, including coffee and other refreshments, and stocking kitchen supplies as appropriate including refrigerators.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Accountable for the proper supply levels and cleanliness of supply rooms and kitchen areas, and cleanliness and organization of all supply overstock areas.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Responsible for loading dishwashers, running at the end of the day, and unloading of dishwashers.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Accountable for performing back-up duties for Office Services Coordinator, Office Assistant, and Facilities Coordinator. Must be able to perform all duties in areas responsible for back up including copy, mail, fax and scan projects and ordering of supplies.u0026nbsp; Must process the incoming and outgoing mail.u0026nbsp;u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Accountable for photocopy equipment and related supplies.u0026nbsp; u0026nbsp;Responsible for preparing and preforming scanning, copying, binder preparation, and client document processing.u0026nbsp;u003c/pu003enu003cpu003eu0026middot;u0026nbsp; u0026nbsp; u0026nbsp; u0026nbsp; Assists with communicating and maintaining the relationship with the refreshment vendor and/or mini mart vendor.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Responsible for management of the daily, weekly and monthly mail room reports, completion and distribution.u003c/pu003enu003cpu003eu0026middot;u0026nbsp; u0026nbsp; u0026nbsp; u0026nbsp; Assists with reviewing office supply invoices for payment, including Artcraft, Office Depot and/or Staples.u003c/pu003enu003cpu003eu0026middot;u0026nbsp; u0026nbsp; u0026nbsp; u0026nbsp; Assists with maintaining the workstation assignment charts for the office where necessary.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Assists with the preparation of employee and charity events including decorations, food, and necessary planning that is associated with such events.u003c/pu003enu003cpu003eu0026middot;u0026nbsp; u0026nbsp; u0026nbsp; u0026nbsp; Assists with ordering of customized materials from Artcraft: envelopes, business cards, letterhead, labels.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Assists with the upkeep of the office intranet page.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Responsible for the upkeep and supply stocking of all conference and focus rooms, including cleaning white boards.u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu003cstrongu003eu0026nbsp;u003c/strongu003eu003cstrongu003eTECHNICAL SKILLS AND COMPETENCIES REQUIRED:u003c/strongu003eu003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Demonstrated ability to operate office equipment including multi-function printers, photocopy machine, velo-binding machine, spiral binding machine and fax machine.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Demonstrated ability to accurately and timely photocopy documents, and bind as appropriate.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Understanding of supply level management required to maintain supply rooms and kitchens supplies.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Demonstrated ability to use web-based services for ordering office supplies, kitchen supplies and coordinating offsite file storage.u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu003cstrongu003eu0026nbsp;u003c/strongu003eu003cstrongu003eBEHAVIORAL COMPETENCIES REQUIRED:u003c/strongu003eu003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Personal Accountability for Resultsu003c/pu003enu003cpu003eou0026nbsp;u0026nbsp; Demonstrated ability to take ownership and accountability for individual work execution and quality. Demonstrated ability to behave responsibly with respect to all assigned work and related stakeholders.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Adaptabilityu003c/pu003enu003cpu003eou0026nbsp;u0026nbsp; Demonstrated ability to adapt to new methodologies, techniques and process steps. Demonstrated ability to follow and adhere to changing and evolving rules, policies and procedures.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Creativityu003c/pu003enu003cpu003eou0026nbsp;u0026nbsp; Demonstrated ability to bring effective new and innovative techniques and processes to individual work execution. Demonstrated ability to raise and express new ideas for operational improvement and efficiency.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Collaborationu003c/pu003enu003cpu003eou0026nbsp;u0026nbsp; Demonstrated ability to add value as a member of work team(s). Demonstrated ability to balance listening to input of others with offering oneu0027s own input. Actively seeks to incorporate best practice and experience of others in day to day work.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Inclusionu003c/pu003enu003cpu003eou0026nbsp;u0026nbsp; Demonstrated ability to actively advance the interests of the Firm through strict adherence to diversity and inclusion related policies.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Solution Orientation and Problem Solvingu003c/pu003enu003cpu003eou0026nbsp;u0026nbsp; Demonstrated ability to routinely solve problems associated with daily support work, such as errors in process steps, or deviations from standard protocols. When unable to find suitable solutions, demonstrated ability to both notify management and provide suggested solutions.u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu0026nbsp;u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu003cstrongu003eEDUCATION AND CERTIFICATIONS:u0026nbsp; u003c/strongu003eu003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;Required:u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; High School Diplomau0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Preferred:u0026nbsp; u0026nbsp; u0026nbsp;At least 1-3 years of Law Firm experience.u0026nbsp;u0026nbsp;u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu003cstrongu003eu0026nbsp;u003c/strongu003eu003cstrongu003eEXPERIENCE REQUIRED:u003c/strongu003eu003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Minimum of One (1) year of related work experience in management of supply inventory, hospitality duties, and photocopying responsibilities.u003c/pu003enu003cpu003eu0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Experience in a law firm or other professional service organizations a plus.u003c/pu003enu003cpu003eu0026nbsp;u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003eu0026nbsp;u003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu003cstrongu003eu0026nbsp;u003c/strongu003eu003cstrongu003eWORKING CONDITIONS (Environment within which the work is performed):u003c/strongu003eu003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003e1.u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Normal office environment with little exposure to excessive noise, dust, temperature and the like.u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu0026nbsp;u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu003cstrongu003eu0026nbsp;u003c/strongu003eu003cstrongu003eEMPLOYMENT WITH LITTLER MENDELSON:u0026nbsp; u003c/strongu003eu003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eThe above statements are intended to describe the general nature of the job and do not represent that all such duties will be performed by all individuals who hold the job. The list of accountabilities and their related duties is not exhaustive in that incumbents may be assigned other duties in addition to those shown. All employees of the firm are expected to:u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Promote positive work habits, including effective and timely communication, teamwork and respect for co-workers.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Provide constructive guidance to other employees and representatives of third parties who do business with the firm.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Comply with safe work practices, including the use of safe work procedures, maintenance of a safe working area, and the use of safety equipment.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Contribute to providing the highest quality of products and services to clients.u003c/pu003enu003cpu003eu0026middot;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp; Understand and appropriately apply the firmu0026rsquo;s practices and procedures.u003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eu003cstrongu003eu0026nbsp;u003c/strongu003eu003cstrongu003eSCOPE OF JOB DESCRIPTION AND MODIFICATIONS:u003c/strongu003eu003c/pu003enu003c/tdu003enu003c/tru003enu003ctru003enu003ctdu003enu003cpu003eThis job description does not limit the tasks that an employee may reasonably be requested to perform. Substantive changes to this job description may be necessary to meet the changing business needs of the firm. Notwithstanding this Position Description, all Littler Mendelson employees are at-will employees u0026ndash; each may resign at any time and for any reason, and the firm is free to terminate the employee at any time, with or without cause and with or without notice.u003c/pu003enu003c/tdu003enu003c/tru003enu003c/tbodyu003enu003c/tableu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[{Required:false,MinimumRequiredYears:1,MaximumRequiredYears:3,Description:Law Firm }],JobBoardMemberships:[{JobBoardId:2e3d7edd-7174-48cf-a542-539119bbcf9f,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-07-19T18:37:27.117Z},{JobBoardId:631c7b72-f9c7-4adf-9109-9967ce8334e4,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2021-07-19T18:37:27.117Z,InternalPostedDate:2021-07-19T18:37:27.117Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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