Administrative Assistant - Legal part Time

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Administrative Assistant - Legal (Part Time)
Duties: Under minimal supervision, the Legal Executive Administrative Assistant provides administrative support, coordination, and project assistance to the VP & General Counsel and Staff Attorney. Assists the Legal Department with contracts administration (which function also assists the Compliance Department), contracts, litigation management, and other legal matters. Must be sensitive to confidential matters. Provides general administrative support, including answering and screening phone calls, opening and distributing mail, drafting and submitting expense reports, developing presentations, documents, and reports, preparing correspondence and memoranda, making reservations, and other administrative tasks as requested. Works closely with the Staff Attorney to develop, design, and drive execution of knowledge management related tasks; facilitates tracking of contracts, corporate documents, trademark filings by maintaining and overseeing contracts management system and other document repositories; organizes, maintains, and secures legal and other files—including highly confidential files—by improving and maintaining electronic and paper filing systems . Supports the Legal Department in accelerating contract review process and execution, with accurate document word processing (including revisions, formatting, proof reading, finalizing, and similar tasks). Works closely with the Staff Attorney to prepare and file domestic trademark filings at the U.S. Trademark Office and, under the supervision of the Staff Attorney, will do some U.S. trademark clearance work. Updates and maintains a variety of dockets and data systems, including litigation and trademark related matters. Facilitates successful meetings by preparing and maintaining daily, weekly, and monthly calendars and arranging and scheduling meetings; organizes and executes all facets of meetings, including preparation of task lists, agendas, requesting necessary information of participants, collecting and sorting data, and preparing presentations; secures meetings space and prepares room for meetings, including set up of electronics, beverage and food service, paper tablets, and writing utensils. Coordinates trade organization matters and travel planning, including execution of travel and accommodations. Conducts legal research and fact verification. Assists the VP & General Counsel with Mergers/Acquisitions projects, including organizing and tracking document review and other due diligence.

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