Dir Of Hr Contracts amp Administrative Services

Profile

Director of HR, Contracts & Administrative Services

Duties: Oversees the day to day operation of the Human Resources Department. Envisions, plans, schedules and oversees the execution of all Human Resources policies, plans, priorities, and initiatives. Annually reviews and makes recommendations to executive management for improvement of the agency’s policies, procedures and practices on personnel matters. Maintains knowledge of industry trends and employment legislation and ensures corporate compliance. Maintains responsibility for corporate compliance with federal and state legislation pertaining to all personnel matters. Communicates changes in agency personnel policies and procedures and ensures proper compliance is followed. Consults with legal counsel as appropriate, or as directed by the CEO, on personnel matters. Ensures that the Human Resources Generalist and Campus support staff are property trained and equipped to perform their job functions. Prepares and manages the annual Human Resources budget. Oversees the completion of annual performance reviews of Human Resources associates. Oversees the administration and maintenance of personnel records for all associates. Oversees the administration and maintenance of the HRIS system. Directs the administration of policies, programs and initiatives pertaining to the employment and movement of associates to ensure that organizational staffing needs are met, and to minimize losses attributable to inefficient operation. Ensures that all campuses and the CRC are staffed to standard. Ensures that all open positions are filled in a timely fashion. Oversees and approves the hiring of all associates, except adjuncts and federal work studies. Approves all associate terminations. Prepares, gains approval, and administers all Severance Agreements, as applicable. Provides guidance and support and monitors the hiring process at all locations. Oversees success planning and career development processes. Monitors wage and benefit costs and takes appropriate preventative action to keep costs within plan. Manages performance of 3rd party healthcare providers. Oversees annual benefits review meetings and coordinates with 3rd party broker. Resolves disputes between associates and 3rd party provides regarding plan interpretation and coverage. Approves all associate status changes as they apply to new hires, title/classification changes, pay rate changes, transfers, promotions, and terminations. Performs routine reviews to ensure pay practices are competitive and equitable. Processes 401(k) enrollments, adjustments, loans and terminations. Reviews quarterly 401(k) reports for accuracy. Conducts Open Enrollment during October of each year. Approves vendor invoices as received. Oversees the annual 5500 IRS Report. Communicates on a quarterly basis to inform associates of reminder/benefits in 401(k) plan participation. Oversees the benefit feeds to ensure associate employment and status changes are communicated to 3rd party administrators and vendors. Develops and implements wage and incentive plans that are market-driven in order to attract and retain qualified associates. Prepares and proposes annual adjustments to Grade and Salary Ranges for full-time associates based on market survey data. Works with Academics to prepare and propose adjusts to adjunct instructor wages. Educates, trains and coaches associates al all levels on matters relating to wage and salary administration. Provides guidance and support to all executive, managerial, and supervisory staff in handling individual, group and organizational issues. Co-programs process improvement and/or change management initiatives with executive staff, CRC directors, campus leaders, and their staff. Manages the performance management process, which includes performance planning, performance management, performance appraisal, and pay for performance. Provides leadership, management, and supervisor training as required. Participates in business/strategic planning and other Company-wide planning activities. Keeps current with changes and ensures that the Company complies with all regulatory requirements, to include but not limited to the ADA, ADEA, COBRA, CRA of 1972, EEOC, Equal Pay Act, ERISA, FLSA, FMLA, HIPAA, OWBPA, PDA, USERRA, WGA and Sarbanes-Oxley. Oversees the administration, maintenance, and compliance of HR Policies and Procedures Manual in accordance with laws and regulations. Investigates and facilitates the resolution of associate complaints and grievances. Provides guidance and support to managers and supervisors to coach, counsel, performance improvement plans and discipline associates. Oversees company-wide reward and recognition programs. Investigates and prepares responses to regulatory agencies. Develop and maintain strong working relationships with industry leaders, vendors, community organizations, and other team members to create a partnership that yields success, predictable results and credibility. Network through industry contacts, associate memberships, trade groups and associates. Ensures that the CRC and all campuses comply with OSHA requirements. Ensures that relevant safety trainings are conducted for associates. Oversees Workers’ Compensation and case management administration.

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