Business Administrative Associate / University Counsel

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Business Administrative Associate / University Counsel
The candidate independently directs and manages the daily administration of the office at firm to ensure office functions are conducted in alignment with University and departmental work performance expectation including: supervising administrative staff and student workers; making retention, promotional, and salary recommendations; monitoring overall quality of work to ensure it meets high quality production standards established by the department; effective distribution of workloads; monitoring proficiency of daily operations to ensure stringent deadlines and/or urgent matters are appropriately prioritized; and assisting with determining unit goals and objectives. Serves as confidential assistant and primary resource person to the UC and CC in handling and safeguarding sensitive and confidential issues. Manages and oversees the UC’s and CC’s daily activities including oversight/knowledge of the many issues that involve the UC and CC. Maintains the UC’s and CC’s calendar including scheduling daily meetings and long-range commitments. Accepts invitations to events based on their schedules and drafts responses or regrets. Advises them on their daily schedules and prepares appropriate information and briefs to prepare them for the appointment. Apprises UC and CC of required follow-up and deadlines. Prepares draft periodic Board of Trustees (BOT) reports and other communications to the BOT. Maintains record of all communications to the BOT involving the Office of University Counsel. Independently conducts research for UC and CC relating to current issues and projects using a variety of electronic University, State and national resources. Uses initiative in determining what resources should be investigated. Includes preparing draft presentations and reports. Receives questions from departments and colleges requiring independent judgment to secure materials that will answer or assist in answering questions and/or addressing problems; and provides materials to UC and CC. Prepares draft responses for review and signature. Receives verbal, electronic and written inquires for UC and CC and redirects inquiries to other attorneys, as appropriate, on their behalf. Acts on behalf of the UC and CC to respond to inquiries to bridge gap between availability and urgency of required attention which requires comprehensive knowledge about the current matters UC/CC are managing, University General Rules and Statutes, University policies, procedures and established precedents. Assists UC and DC with communications with outside legal counsel. Navigates the organizational structure of the University and understands the composition of external bodies having influence or working relationship with the University. Interacts directly and frequently with members of the BOT, the BOT Office, senior University officials, campus administrators and upper-level administrative staff. Processes memoranda, reports, and correspondence received by UC/CC containing sensitive and confidential information. Assists with facilitating public information inquiries received from a variety of internal/external persons that may include the following constituencies: members of the Board of Trustees; Illinois Board of Higher Education officials/staff; state/federal legislators; higher education administrators from the State of Illinois and nationally; news media outlets; executive officials at all campus locations; university faculty, students, and staff; and referrals made by the President’s Office. Responsible for analyzing inquiries to ensure they are directed to appropriate person for a timely and accurate response. Performs other duties in relation to the unit as assigned. Must have a Bachelor's degree in business administration, management or a field related to the position. Must have 2+ years of professional level accounting, managerial and/or business experience, 1 year of which should have been at an administrative level.

Deadline: 3 April, 2018.

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