Legal Specialist II

Profile

Legal Specialist II
Duties: Provide advanced administrative support to law faculty. Assist law faculty in class preparation: class materials, class web set up and postings, and correspondence; preparation of scholarly and legal documents; conference and other event planning; and office organization. Consult with faculty about needs, work alone or with faculty to determine best course of action, and implement in a timely and accurate manner. Develop and maintain relationship with students as required by faculty. Requires effective communication with diverse populations. Course Preparation and Management: Prepare course materials (syllabi, handouts, course packets, PowerPoints): assemble, format, proofread, photocopy and bind or prepare for online posting. Assist with preparation and distribution of class assignments. Manage confidentiality of class assignments. Receive and print out student coursework. Create and maintain attendance and assignment tracking records. Make arrangements for visiting class guest speakers, including correspondence, providing directions, arranging reserved parking spaces and purchasing parking permits, and providing logistical help on day of visits. Order and purchase food for classroom events. Arrange for delivery of food, and set up classroom for event. Interact and correspond with students on behalf of faculty, including scheduling appointments, working with Research Assistants, facilitating communication about letters of recommendation, and any other item for which a student needs assistance. Manage online class material in course management software including TWEN (Westlaw), Web Courses (LexisNexis), and Moodle (L&C). Research and secure copyright permission for materials as needed. This involves correspondence with publishing houses, law review editorial offices, private companies and individuals. Purchase copyright permissions, when required, through the Copyright Clearance Center. Track permissions for record-keeping and archival purposes. Assist faculty with grading by helping design and maintain recording tools, as well as confirm accuracy of recorded grades. Scholarship and Publishing: Assist faculty with the production of academic papers, law review articles, and legal casebooks chapters and books. Proofread documents, and transcribe editing marks on page proofs to submit to publishing house. Manage or assist faculty in managing and tracking faculty scholarship postings on the SSRN (Social Science Research Network) website and with faculty article submissions for publication via online repositories ExpressO and Scholastica. Work with co- authors and student Research Assistants as directed. Secure copyright permission for materials as needed. Correspondence with publishing houses, law review editorial offices, and private companies. Purchase copyright permissions, when required, through the CCC (Copyright Clearance Center). Track permissions for record-keeping and archival purposes. Web page, document, and software management Edit and update department/program and faculty web pages as needed; Create, type, and format various documents such as letters, merge letters, lists, labels, envelopes, posters, and spreadsheets; Provide support to faculty at the law campus for Microsoft Office Suite products, email clients, PDF conversion and creation software as needed. Manage online student recommendations through the judicial OSCAR software tool. Expense Management: Purchase, process and manage expense reimbursements for faculty spending and travel, faculty state and national bar associations’ membership dues, food and entertainment items for classroom and events and conferences, copyright permissions, and any other items needed to support faculty or law school. Use online system for transaction sign off and receipt uploading in order for monthly reconciliation of card purchases. Travel Planning: Responsible for making airline and hotel reservations, and any other details of travel planning as required by faculty for purposes of travel, domestic and foreign, to attend conferences/symposia, visiting professorships, and speaking engagements. For foreign travel, this task may involve researching transportation options and other academic options while in country visited. It also involves creating detailed itineraries of daily activities, appointments with academic and private industry persons, as well as law school alumni in country visited. Legal Briefs and Pleadings: Work with faculty on pro bono amicus briefs. Includes helping prepare and proofread documents, as well as preparing Tables of Contents, Tables of Authority and Appendices in form dictated by each court. Committee Assistant Staff committees which faculty serve or chair including law school and campus-wide committees. Staffing assistance includes: agenda preparation, scheduling, catering, taking minutes, recording, providing technical support (phones, virtual conferencing), google group maintenance, researching factual data, managing budget and purchasing. Conference/event planning Assist in all phases of conference and event planning. This includes facility scheduling, working with catering firm on planning and presentation of meals, making travel and hotel arrangements for guest speakers, managing marketing and publicity (create web page, plan and create invitations and flyers, compile guest address lists), arranging for alternative methods of transportation to/from event, coordinating technology needs for event, formatting and printing conference materials, providing logistical help on day of conference/event, and processing expense reimbursements. Other duties as assigned.

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