Administrative Assistant

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Interested in working for one of Hawaii’s Best Places to Work?
Chun Kerr LLP is proud to be listed amongst the 76 local organizations recognized by Hawaii Business Magazine as a 2023 Best Places to Work and to be the only law firm represented!
Job Brief
We are looking for a skilled Administrative Assistant to undertake a variety of day-to-day office and clerical tasks. You will be an integral part of the Firm by ensuring that the firm operations run smoothly. In particular, we are looking for an organized and competent professional with phenomenal communications skills. You must be comfortable dealing with people and able to carry out administrative duties with accuracy, speed, and efficiency.
Position Description
The Administrative Assistant is responsible for, and performs, a number of administrative functions and customer service-related tasks that assist the overall function of the firm operations. They include hospitality and client service responsibilities; facilities management and office upkeep; health and safety-related administration; clerical work, including document pickup, delivery, organization, filing and scanning; library and subscription maintenance; as well as inventory and vendor management.
Essential Duties and Responsibilities, include but are not limited to:
Planning and coordinating firm events, including health and wellness activities, attorney retreats, trainings and lunch & learns, team building, celebrations, etc.
Monitoring and ordering inventory for office and kitchen supplies
Managing firm files: organize, file, scan and/or destroy client and administrative documents in an efficient manner, both electronically and physically
Assessing office functionality, cleanliness, and condition; managing vendors associated with office upkeep (handyman, pest control, plant rental, etc.)
Maintaining office equipment and facilities and coordinating repairs
Organizing and managing the Firm’s legal library and online subscriptions
Supporting legal staff, attorneys, and administrative management with various administrative tasks; set up zoom meetings, video conferences, performing research, maintaining calendars, etc.
Assisting with troubleshooting simple IT hardware/software issues
Acting as backup to messenger/clerk in reception duties and the pickup, delivery, and filing of time-sensitive documents and packages with Federal, state, and city agencies; financial institutions; and other downtown offices
Minimum Requirements and Skills
Associate’s degree or equivalent combination of work experience and education
Minimum of three years of experience in a legal office or administrative support position
Demonstrates strong written and verbal communications skills
Manages time effectively, prioritizing tasks and staying organized to meet deadlines
Adopts a friendly, service-oriented personality, demonstrates patience, and holds others accountable without damaging the relationship
Applies a keen attention to detail
Solves problems by gathering relevant information and performing basic troubleshooting
Proficient with Microsoft Office 365 products
Comfortable in a fast-paced environment
Reliable and dependable
Working knowledge of typical office equipment (e.g. copy machine, scanner, video conference, etc.)
Full-time, Monday through Friday
Salary to commensurate with experience
To apply, please email your resume and cover letter to ****

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