Administrative Assistant 1 or Administrative Assistant Trainee

Profile

Contact
Agency
Attorney General, Office of the
Title
Administrative Assistant 1 or Administrative Assistant Trainee
Occupational Category
Clerical, Secretarial, Office Aide
Salary Grade
11
Bargaining Unit
ASU - Administrative Services Unit (CSEA)
Salary Range
From $38073 to $55093 Annually
Employment Type
Full-Time
Appointment Type
Contingent Permanent
Jurisdictional Class
Competitive Class
Travel Percentage
0%
Workweek
Mon-Fri
Hours Per Week
37.50
Workday
From
8:30 AM
To
4:30 PM
Flextime allowed?
No
Mandatory overtime?
No
Compressed workweek allowed?
No
Telecommuting allowed?
Yes
County
Albany
Street Address
The Capitol
City
Albany
State
NY
Zip Code
12224
Minimum Qualifications
Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law. *
Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a Keyboard performance test.
*Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11.
Duties Description
This position is within the Bankruptcy Unit of the Civil Recoveries Bureau in Albany.
DUTIES:
• Provide administrative assistance to the attorneys in the Bankruptcy Unit.
• Show proficiency in Word, Excel, Teams, and Access.
• Open and close case files.
• Update and create new case records in the Unit’s database.
• Maintain Unit litigation and collection data in Excel.
• E-file and retrieve documents in the Federal Court System using the CM-ECF system.
• Learn and become proficient in the OAG’s NY Matters database.
• Track payments and recoveries for the Unit; enter checks in the Unit’s database.
• Produce monthly reports of recoveries for the Unit.
• Open, review, sort and distribute incoming bankruptcy mail.
• Search OAG databases for bankruptcy debtors and alert appropriate Bureaus of relevant filings.
• Enter notes in the Unit’s database for incoming mail, affidavits of service, and other litigation information.
• Draft and mail routine correspondence and memoranda.
• Enter leave requests, meetings and court conferences on Central Office and Unit calendars.
• Provide support and backup to the Civil Recoveries Bureau’s Administrative Assistant.
• Perform other duties as assigned.
Additional Comments
Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.
We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision and retirement benefits, and family-friendly policies. Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.
Some positions may require additional credentials or a background check to verify your identity.
Name
Human Resources Management Bureau
Tele****
Fax
Email Address
****
Address
Street
Office of the Attorney General, Human Resources Managment Bureau
The Capitol
City
Albany
State
NY
Zip Code
12224

Company info

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