Administrative Assistant Ii

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Administrative Assistant II
The candidate will join the Intellectual Property (IP) and Financial Department, reporting to the assistant director of IP and assistant director of finance. Will manage intellectual property for firm, handle scanning and filing of all financial documents, and assist with monthly billing process to licensees. Responsibilities include scanning into ImageSilo and filing legal bills, royalty reports, department residual reports, case royalty distribution reports, and all other finance documents; data entry in the TLO patent database and inspecting and correcting data to ensure data integrity; processing large quantities of patent-related documents such as patent applications and inventor assignments, scanning and filing these patent related documents within the TLO’s electronic and hard copy filing system; finding requested prior art documents; running patent prosecution reports; sending signature documents; assisting paralegals; and participating in special projects as needed. The work will involve interacting with TLO staff and the firm community at large. Should have 3 years’ related experience; excellent communication, interpersonal, organizational, and problem-solving skills; initiative; attention to detail and accuracy; and strong computer skills that includes knowledge of Word, Excel, and Outlook. Should preferable have bachelor’s degree and willingness to learn and assume additional responsibilities.

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