Law School Admissions Coordinator

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Law School Admissions Coordinator; School of Law
Duties: Manages Decision and Scholarship Email Letter. Responsible for the admissions fulfillment area which includes running 3000 decision and scholarship offer emailed letters connected with the 3000 applications. Scholarship offer batched emails can reach $1 million per week during peak times.
Assists the Assistant Dean with the tracking and analyzing of scholarship offers including yields on original offers, upgrades and scholarship appeals. Coordinates the marketing campaign of mailed and emailed pieces. Independently creates and coordinates the mailing and emailing of marketing pieces to all admitted students. The project requires a high level of attention to detail, organization and technical expertise in using the Blue Hornet email client and knowledge of HTML. Responsible for the coordination of marketing campaigns to prospective and admitted applicants including the “Keep‘Em Sold” during the months of January to June. During peak time, batches can reach in excess of 50,000 emails per month. Using the Blue Hornet analytics tool, develops a statistical analysis to evaluate marketing campaign success. Tracks click-through rates to evaluate which email pieces resonate best with applicants and makes recommendation on marketing development. Responsible for the oversight of daily imaging and indexing of over 6000 admissions and financial aid documents (annually). The process requires the use of the Xtender imaging system in coordination with the indexing into ACES2 admissions database and financial aid and admissions modules of the Banner system. Coordinates with the Associate Director to ensure that scholarship award letters are accurately indexed in Banner so award letters reflect scholarship awards. Responsible for the statistical analysis of over 400 applicant travel stipend offers and expenditures totaling over $10,000. Makes recommendation on appropriate travel stipend amounts on select groups. Responsible for the processing and timely reimbursement to applicants. Maintains the admissions web presence and other social network applications such as the admissions office Facebook page. Knowledge of Microsoft Contribute is required to manage admissions and financial aid web content. Assists the Asst. Dean of Admissions and Financial Aid in the oversight of the operating and scholarship budgets. Monitors monthly expenditures and assist in the reconciliation of monthly expenditures. Track 3 different budget lines and assist in the projection of upcoming expenditures to ensure year-end fiscal stability. Creating and maintaining POETS accounts to ensure proper expense accounting. Assist in the coordination law school tours, campus information sessions and campus visits. Supervises a group of 3-5 student assistants including training and mentoring.
Counsel prospective and admitted students on USD Law programs, course offerings and scholarships. Serves as one of four recruitment professionals representing USD at over 80 forums, law days and pre-law panels at undergraduate schools. Communicate with prospective and admitted students by phone and through e-mail. Counsels prospective and admitted applicants as well as enrolled students on financial aid programs and processes. Assist in the coordination of campus events such as Campus Visit Days, Alumni-Admitted Student Receptions, Admitted Student Summer Workshop, etc.

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