Administrative/Legal Assistant - Graduate Medical Education

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Administrative/Legal Assistant - Graduate Medical Education

Duties: Provides administrative and technical assistance to Vice Dean. Reviews all new and renewing Master Affiliation Agreements (MAAs) and Program Letters of Affiliation (PLAs) for accuracy, grammar, and appropriateness. Works with legal to ensure compliance and protection of SBUH/Stony Brook Medicine and its residents in MAAs and PLAs. Keeps schedule of timeline for expiration and renewal of MAAs and PLAs. Helps organize, update, and facilitate renewal of GME policies and creation of new GME policies. Calendar and appointments, including scheduling of all meetings for which GME is responsible. Meeting preparations including audio/visual, copies, etc. Records, distributes, and keeps minutes of meetings. Plans, prepares, or oversees the preparation of periodic and special reports. Travel Arrangements, when necessary. Facilitates written and verbal communication to and from all levels of staff within the university and with external entities, including other Hospital/University Officials and accreditation agencies. Assists Medical Staff Office when necessary. Supports office of Graduate Medical Education. Schedules and prepares for Graduate Medical Education Committee (GMEC) meetings. Staff support for GMEC Subcommittees. Scheduling and ordering food for Chief Resident Quality Council and Patient Safety Resident Council. Staff support for Coordinator Council, including representing GME in Council projects. Support for Vice Dean/DIO and Assistant DIO committee work. Daily mail pick up and sorting. Develops, coordinates, and maintains record keeping and filing systems. Answers main phone line. May plan and coordinate special and administrative assignments and programs. Coordinates work with other departments. Prepares, edits, and distributes correspondence, reports, forms and other documents. Back-Up for other GME office staff.

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