Program Support Supervisor Ii

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Program Support Supervisor II
The candidate will oversee all of the day-to-day office operations of the CLP; duties and responsibilities include: Interview and recommend selection of staff and volunteer applicants and train new employees. Supervise staff, including assigning, directing and scheduling of work, acting upon leave requests, ensuring deadlines are met, conducting annual performance evaluations and recommending disciplinary action. Monitor budgets, to include expenditures and variances to assure budgets remain in line with CLP program objectives, and, in coordination with the Associate Dean for Experiential Education, prepares new budget proposals. Initiate timely payments for services and resources necessary for CLP and individual clinic operations. Oversee and arrange for CLP employee travel and reimbursement therefor. Create and maintain office manuals containing CLP office procedures, recommend new office procedures, and exercise independent judgment in interpreting and applying existing procedures. Serve as CLP's liaison to UW Law Technology Services and, as appropriate, to UW IT-Connect regarding CLP equipment, including computers, equipment replacement, software, network and CLP conference room technology issues. Review and arrange for replies to emails received via **** and to other forms of communication. Oversee, maintain and train staff, faculty and incoming students on the CLP law practice management software (currently Amicus Attorney), CLP network resources and other CLP software and systems. Prepare and/or direct the preparation of reports, budgets, teaching materials, scholarly manuscripts, legal documents, pleadings, and office manuals using word processing, graphics, spreadsheet and/or database software. Oversee the preparation and updating of CLP and individual clinic promotional materials and the content of web page information. Supervise planning, organization and implementation of CLP events and staff meetings. Plan, organize and manage law student orientation regarding the CLP offices, practices and procedures. Coordinate CLP functions with appropriate agencies, offices and departments to accomplish program objectives; promote the CLP within the School of Law, on the UW campus and with outside organizations; represent the CLP at meetings and on committees, as directed. Oversee and maintain student and CLP employee records concerning professional ethics and confidentiality attestations. Coordinate with the UW Law Facilities Coordinator and individual clinic directors to limit access to the secure areas of the CLP office to authorized students and others. On a daily basis, monitor the CLP’s physical space regarding security, appearance and maintenance; initiate corrective actions as needed. Interrelate in a professional manner with students, staff, faculty, attorneys, and members of the public. Provide direct administrative support to the Entrepreneurial Law Clinic, Regulatory Environmental Law and Policy Clinic, Technology Law and Public Policy Clinic (and other clinics as the CLP workload dictates). Perform related duties as required. Must have High school graduation or equivalent and 3 years of increasingly responsible general office management experience involving staff supervision. Should have competency in MS Word, Excel, Outlook, PowerPoint, Publisher (or similar software suites). Must have excellent verbal, spelling, composition, summarizing, typing, editing, filing, telephone, computer, organizational, supervisory and interpersonal skills. Juris Doctor degree, paralegal training, or substantial experience working in a legal environment with practicing attorneys is a plus. Proficiency with a law practice management system, such as, Amicus Attorney, Clio, Legal Server, Time Matters, ProLaw etc is desired. Experience with maintaining web-based resource materials through programs such as the UW Canvas Learning Management System is preferred.

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