Employee Relations And Legal Assistant Specialist

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Employee Relations and Legal Assistant Specialist
The candidate will lead with an equity-based lens that will transform outcomes for all students by focusing on responsive delivery of personalized service and high leverage professional practices that remove barriers and build up anti-racist strategies for marginalized and underrepresented students that ultimately benefit all students. Support General Counsel in their capacity with public records requests and compliance; Harassment, Intimidation and Bullying investigations; and case management and tracking. Provide backup in technical as well as routine administrative tasks and conducts investigations under the direction of General Counsel. Exercise independent decision-making abilities and make decisions within parameters established with their supervisor, handle multiple time-sensitive tasks and resolve difficult and/or delicate parent, staff and community issues. Respond daily to a wide variety of emails and calls, many of which require the ability to manage conflict, problem-solve, and exhibit a high degree of confidentiality. Draft, prepare and process a variety of forms, memorandums, resolutions, contracts, agreements, pleadings, briefs, letters and other documents; assure proper completion within legally mandated time frames. Monitor timelines for required HIB to ensure investigations will be completed as soon as practicable but generally no later than five (5) school days from the initial complaint or report. Identify critical deadlines and updates general counsel with relevant information related to the status of cases. Submit the appropriate supporting documentation in the timely preparation and filing of documents and for public records requests, hearings and meetings. Prepare and produce general correspondence and other written materials from a rough draft, notes, verbal instructions and or email directions. Prepare correspondence and reports to governmental agencies such as the Human Rights Commission, Equal Employment Opportunity Commission, Office of Civil Rights, Department of Labor, Office of the Superintendent for Public Instruction, and Employment Security Department. Proofread and edit documents and other written materials to assure accuracy and completeness; correct errors and omissions. Independently composes correspondence for supervisor’s signature. Conduct investigations and write investigation reports at the direction of the supervisor. Operate a variety of office equipment including dictation, computer, IPad, laptop, telephone, calculator and photocopier equipment. Perform legal research or other research. Check legal citations and references for correct format. Retrieve, store, edit and print documents as needed. Prepare written updates regarding developments in case law, statutory provisions, bargaining issues and other matters as determined by supervisor. Gather and review the information and assist in responding to a discovery request, public records requests, subpoenas, request for information; gathers records and information and coordinates responses to interrogatories and requests for production. Redact exempt information as needed and draft redaction logs. Prepare materials for meetings or hearings and schedules and attend interviews and takes notes. Schedule pre-deposition/pre-hearing conferences /interviews with witnesses and attendees; prepare files for conferences and hearings. Identify and resolve scheduling conflicts. Draft letters, notifications, agreements, memorandum of understandings, letters of intent, etc., sign correspondence after clearing any technical or policy content with administrator(s). Summarize depositions and other discovery material. Initiate and prepare annual administrative or procedural notices or instructions to staff; prepare the necessary issuance and present them for signature. Develop databases for use in producing required projects, reports, bargaining activities, grievance tracking and summary activity analyses using a variety of software programs. Schedule and coordinate interviews and interview process for investigators. Provide support for meetings and/or attends meetings or other administrative activities for the purposes of taking minutes and/or notes as requested. Research, compile, and format information as assigned, including but not limited to policies and procedures, data in graphs, charts, statistical tables, and/or other presentation mediums. Research may require off-site investigations, archive records retrieval, telephone calls and Internet research. Interact constructively with other Office of the Superintendent administrators and staff. Responsible for record retention, record-keeping system and archiving supervisor’s files and public records. Coordinate duties with other departmental office personnel to ensure the department’s office area is a warm and welcoming environment. Support customers when another staff is on leave or in need of assistance. Maintain and update knowledge and skills required for success in the position by participating in professional development activities as needed or as assigned; stays current in practices and research on matters for assigned responsibilities. Maintain research documents including procedure manuals and other reference documents as necessary. Arrange for interpreters. Perform other duties as assigned.

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