Administrative Assistant / Paralegal

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Administrative Assistant / Paralegal

Duties: Exercise of initiative and independent judgment and extensive contact with faculty, students, attorneys, judges and the public. Reports to the Director of the Center for Clinical Legal Education (hereinafter Center). Maintains Center, including performing all general office tasks to support the operations of the Center. Answer phone calls, responds to emails, distributes mail to staff and students, prepares mailings, orders supplies, interfaces with maintenance, copies and maintains files. Sets up and maintains center security system (done via computer program). Maintains client conflict database. Updates Center website as needed. Supervises undergraduate employees. Supports student managers. Assists students and faculty with the clinic interview and registration process. Assists students with externship placements by providing them with a list of approved sites, forwards student applications along with resume and writing samples to the sites, secures approvals from management for new sites. Tracks student externship hours in Blackboard system. Collects student timesheets. Sends evaluation forms to externship sites. Collects completed evaluations. Forwards grades to Law School Registrar. Supports law clinics by creating and maintaining mailboxes for students, preparing and distributing attendance sheets and rosters, handling phone messages for the students from clinic clients and maintaining client files. Orders textbooks for classes. Keeps track of attendance. Prepares grade sheets as requested by faculty. Assists students with completing paperwork needed to apply for certification with the PA Supreme Court. Prepares for speakers, videoconferences and other events for the Center by setting up LD and laptop for presentations, copying presentation materials, operating videoconferencing equipment, preparing and mailing invitations, preparing name badges and attendance sheets, arranging for catering. Reconciles departmental expenses to Banner system. Complete PCard allocations and expense reports. Makes travel arrangements and conference registrations for staff and faculty as needed. Performs other duties as assigned by supervisor or Dean and/or Associate Dean of the Law School.

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