Law Firm Administrator

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Law Firm Administrator
Duties: Make important contributions to the financial and operating success of their law firms. A Firm Administrator applies business principles to their firm and enhance productivity by: Developing automation to ensure the delivery of high-quality legal services; maintaining, analyzing and interpreting financial data and management information for the Managing Partner and the partners; managing/coordinating the human resources functions for the administrative support staff; providing administrative management for those partners who are responsible for substantive areas of the practice and performing/coordinating all other operational functions required of a growth-oriented law firm
Responsible for managing the administrative operations of the Firm, including supervising all non-attorney personnel; evaluating and managing the Firm’s operating and information systems; overseeing the Firm’s finance functions; assisting in the marketing of the Firm’s legal services and client development activities; and evaluating, managing and supervising the facilities of the Firm. Will work on and with the Firm’s Leadership Team and will meet with the team on a regular, periodic basis. Will be responsible for overall non-attorney personnel management, including the following: Determining staffing needs in coordination with the leadership team and team leaders, as appropriate. Interviewing and screening applicants. Supervising the training of non-attorney personnel. Evaluating personnel with the leadership team, team leaders and supervising attorneys. Ensuring automation is utilized correctly for PTO schedules of non-attorney personnel. If necessary, counseling personnel who are not complying with Firm procedures and requirements and taking appropriate disciplinary action when necessary. If necessary, handling termination of employment after consultation with the leadership team. If necessary, conducting personnel meetings for all employees after consulting with the leadership team Ensure proper record keeping of personnel records for all employees. Handling unemployment compensation hearings. Determining and recommending salary adjustments. Maintaining the employee handbook. Should have a strong financial background and will be responsible for the overall financial planning and financial management for the Firm, including responsibility for the following: Planning and implementing the Firm’s annual budget. Tracking client development efforts. Financial and tax reporting. Cash flow control. Managing banking relationships. Payroll and fringe benefits for employees. Should have a broad knowledge of computer systems and other operating and information systems, both hardware and software, as used in a law firm environment. Duties of the Firm Administrator with respect to management of the Firm’s computer systems and other operating systems will include the following: Evaluating periodically the computer systems used by the Firm, including hardware and all software, to determine whether changes in these systems are merited to increase efficiency and to achieve cost savings. Securing and managing appropriate maintenance contracts for computer hardware and software systems. Managing records retention, including information storage and retrieval. Managing the telephone system, including periodically evaluating the telephone system to ensure that the Firm has a cost effective and up-to-date system. Facilities Management. The Firm Administrator will be responsible for the overall management of the Firm’s physical facilities and related functions, including the following:. Office space planning. Renovation of office space when necessary. Communicating with the Firm’s landlord. Office furniture. Office equipment, including copy machines, fax machines, postage and other mail equipment. Will assist the attorneys in the marketing of the Firm’s legal services and client development activities, including the following: Coordinating the preparation and periodic updating of the Firm’s brochure. Assisting in preparing and disseminating the Firm’s announcements for new members, new associates and other matters in a timely manner. Handling other activities that will promote and enhance the Firm’s visibility and image in the communities served by the Firm.

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