Law Careers Coordinator

Profile

Law Careers Coordinator
The candidate reports directly to the Assistant Dean for Career and Professional Development and is responsible for contributing to a positive student experience by providing career services support to all JD and LLM students. Provides budget and event management support for the Office of Career and Professional Development (OCPD). Oversees data entry and processing of data for job postings and student employment information. Provides administrative support, including copying, mailing, distribution, processing of expense reports, reimbursements, and petty cash requests for the Assistant Dean, and manages initial contact for all student appointments, walk-in, telephone and email inquiries. Works in a collaborative relationship with all law school students, faculty, administrative offices, and university offices and actively participates in implementing procedures to enhance the overall effectiveness and efficiency of the OCPD. Responds to general telephone, email, and in-person queries relating to job postings, student employment, externships, career programming; appropriately refer complex student inquiries to Assistant Dean or Assistant Directors. Collaborates with other law school offices when necessary including Admissions and Financial Aid, Registrar’s Office, Law Student Affairs, Communications, External Relations and Facilities to facilitate and respond to student requests for information or action. Manages the office calendar, monitor appointments and other law student contact with OCPD. Handles all scheduling and office assistance (copying, mailing, distribution, etc.) and provide administrative support to the Assistant Dean and Assistant Directors. Oversees office equipment and supply maintenance. Performs other duties or tasks as assigned. Works in conjunction with and as support for the Assistant Dean and Assistant Directors in preparing departmental communications to law school constituents. Serves as an active portal administrator for the law school and administrator of the Career Management System (#HireUSDLaw), BlueHornet, and other communications platforms. Updates law school website to ensure accurate and current information regarding career services and student/graduate employment. Provides support for all events sponsored by the OCPD each year. Assists Assistant Directors with logistics for each event, including planning, catering, audio/visual needs, facilities work orders, parking, room reservations, etc. Assists with implementation of event marketing plans by completing mailings, program materials (brochures, flyers, electronic signage, etc.) and web materials, including updating online calendars, postings and event sites. Processes invoices and vendor payment requests. Process all reimbursement requests for OCPD administrators. Reconcile department credit card. Run monthly budget reports and review with the Assistant Dean. Process Journal Entry requests as needed. Process student reimbursements for career fair conferences. Process payments for Graduate Jobs Initiative Program. Support Assistant Director for Operations in managing extensive student data related to employment. Maintain and update career management database tracking student employment outcomes. Contact students via email and phone to arrange job and mock interview schedules. Assist in arranging various aspects of campus interviews, employer visits, resume collects. Coordinate and process requests for reciprocity.

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