Administrative Assistant 1/Trainee 1 and 2 - Broome

Profile

Contact
Agency
People With Developmental Disabilities, Office for
Title
Administrative Assistant 1/Trainee 1 and 2 - Broome
Occupational Category
Clerical, Secretarial, Office Aide
Salary Grade
11
Bargaining Unit
ASU - Administrative Services Unit (CSEA)
Salary Range
From $41953 to $51410 Annually
Employment Type
Full-Time
Appointment Type
Permanent
Jurisdictional Class
Competitive Class
Travel Percentage
0%
Workweek
Mon-Fri
Hours Per Week
37.5
Workday
From
8:30 AM
To
4:30 PM
Flextime allowed?
No
Mandatory overtime?
No
Compressed workweek allowed?
No
Telecommuting allowed?
No
County
Chenango
Street Address
Valley Ridge CIT
276 County Route 46
City
Norwich
State
NY
Zip Code
13815
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Administrative Assistant 1:
Candidates must be a current New York State employee reachable on the Secretary 1 eligible list.
Transfer:
Candidates must have one-year permanent competitive service as an Administrative Assistant 1 or Secretary 1and be eligible for lateral transfer to transfer under Section 70.1 of the Civil Service Law.
OR
Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework**.
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**
Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework**.
**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.
Candidates that are not currently incumbering, or have not previously held a keyboard or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer.
Preferred Qualifications:
• Ability to manage changing priorities in a fast-paced office environment.
• Strong organizational skills.
• Attention to detail.
• Excellent communication skills.
• High proficiency with Microsoft Outlook, Word, Excel and Access.
• Strong knowledge of professional correspondence formatting.
• Ability to proofread and edit all correspondence prepared for signature.
• Desire to contribute to a team-oriented workplace.
Duties Description
POSITION DESCRIPTION:
This Administrative Assistant 1 will function within the Valley Ridge Center for Intensive Treatment by coordinating the paper flow and assisting in the day-to-day administrative support activities required to accomplish work in the facility. The tasks involve communication, coordination, organization, and records maintenance all with the goal of ensuring the office contributes to the mission of OPWDD. They will design and implement filing systems, maintaining efficient workflow, resolving day-to-day operational problems, responding to phone calls, sorting mail, organizing, expediting and following up on projects, coordinating information flow by acting as a liaison among local administration, staff, and other employees. The tasks to be completed require the Administrative Assistant to be aware of what is going on within the agency both on a small and large scale.
PRIMARY DUTIES AND RESPONSIBILITIES:
TABS (Tracking and Billing System) Coordination (which is critical to revenue generation), administrative professional tasks related to incident management in the Incident Report and Management Application (IRMA), compiling/organizing/verifying packets distributed to Internal Affairs (OIIA) and the NYS Justice Center investigators (critical to regulatory compliance and ensuring protections and supports of those served are adequate), handling correspondence, managing multiple calendar systems, and facilitating clerical/administrative support functions under the supervision of the Administrative Specialist 1.
Additional Comments
As of February 26, 2022, all OPWDD employees assigned to this location must be fully vaccinated against COVID19. There is no testing option for employees assigned to this location in lieu of vaccination.
$41,953- $51,410 (Administrative Assistant 1)
$35,528 (Administrative Assistant Trainee 1)*
$39,653 (Administrative Assistant Trainee 2)*
Please note:
If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit ****Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should **** or Email at **** to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.
Name
Broome OPWDD DDSO
Tele****
****
Email Address
****
Address
Street
Human Resources
24
City
Binghamton
State
NY
Zip Code
13905

Company info

Sign Up Now - WashingtondcCrossing.com