Paralegal

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Law Firm Bookkeeper / Paralegal
Duties: Responsible for generating pre-bills, processing invoice revisions, finalizing invoices, and submitting to clients. Handle billing communications with clients; invoice appeals, including gathering additional information needed for appeals, submission of appeals and write-offs. Responsible for monitoring aged Work-in-Process and follow up with billing attorneys. Communicate client billing guidelines to attorneys and legal staff as needed. Assist file intake staff with accurate maintenance of timekeeper rates, task and activity codes, cost exemptions and billing information pertinent to specific clients/matters. Perform all bookkeeping functions (with assistance from other staff members). Pay vendor bills and manage accounts payable. Perform data entry of payment receipts and client costs in billing and accounting systems. Perform data entry of cash receipts and disbursements for the IOLTA trust accounts in the accounting systems. Process credit card transactions. Reconcile bank statements. Prepare and make bank deposits for the operating and IOLTA accounts. Assistance with payroll. Handle Insurances. Provide all required financial reports to the firm owner on a monthly basis. Filing and file organization (mostly electronic files). Coordination with the firm’s accountants. Communication and coordination with the firm’s Controller regarding management and oversight of the billing and accounting systems. Assist attorney with drafting of leases and lease amendments. Assist attorney with drafting of commercial loan documents for lender clients. Research and analysis of real estate issues. Attend / assistance with commercial real estate closing transactions.

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