Director Of Procurement And Special Projects

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Director of Procurement and Special Projects
The candidate will work with other divisions within the Department of Education (DOE) to assist in ensuring that funding and procurement issues are resolved. Will oversee special projects related to IT and Communications for the PSAL office. Will manage the development of policies and procedures to streamline and improve operations and purchasing services to support the PSAL program, manage activities relating to the bidding on, application/RFP review, and negotiation and administration of PSAL contracts. Review and approve bid specifications, negotiates contracts, and approves purchase orders against tax levy, grant and capital funding. Work closely with vendors to ensure compliance with contracted obligations, clarify contract requirements, resolve potential conflicts, negotiate improved pricing, and discuss product quality and delivery. Strategize, develop, and implement procedures for improved contract management and administration in compliance with DOE policy; advocate change and participates in policy discussions as appropriate. Determine the most efficient and cost effective purchasing methods by consulting with the DOE’s procurement policies, procedures, and SOPM purchasing guidelines. Will oversee the creation of purchase orders, collection of invoices and confirmation of payments, in accordance with procurement guidelines as outlined by DCP. Act as a resource to resolve issues related to procurement / purchasing, contracts, payments; communicate relevant information expeditiously. Will oversee the creation of purchase orders, collection of invoices and confirmation of payments, in accordance with procurement guidelines as outlined by DCP. Manage encumbrances, and pre-encumbers funded accounts, and audits; processes invoices for payment upon receipt of goods and services utilized by PSAL. Ensure sound fiscal administration for all related monetary and support functions, including Travel Reimbursement and Approval Certification (TRAC), records management, and purchasing. Administer the fiscal year-end reconciliation and closing-out balances for PSAL’s purchase orders. Oversee the development, maintenance, and update of procurement and contract databases. Ensures that all purchases orders, changes, updates, and general information regarding purchases and contracts are entered into these databases accurately and updated daily. Manage program budgets and expenditures to ensure the appropriate use of funds. Works to ensure compliance with funding source mandates and confirm accuracy of procurement requirements. Provide project management oversight, including establishing timelines and milestones; ensures that work is completed in a satisfactory and timely manner. Manage the procurement process for the selection of outside venues for DOE events across the Office. Manage support team for logistical planning and implementation of events. Coordinate project planning and implementation of initiatives. Draft and monitor logistical project plans around all initiatives. Refine and execute strategies that are designed to support improved financial and operational needs. Identify opportunities to improve efficiencies and support their implementation. Review work of subordinates for effectiveness, efficiency, and compliance with established rules and guidelines. Perform special projects as assigned by the Senior Leadership Team members, including the planning, coordination, and implementation of policy-driven directives. Analyze confidential and sensitive data. Provide high-level technical support to all staff within the office. Oversee the preparation of communication regarding organizational updates and activities; edits letters, annual reports, newsletters, and any related publications for the office. Work with PSAL senior leadership to develops tools to communicate best practices, e.g., reference guides, memos, and training manuals. Translate technical information into comprehensive and compelling language that will inform various stakeholders by tailoring publications and other related public materials. Work with senior staff to develop and implement long-term communications strategies, including the execution of media strategies across multiple platforms. Serve as spokesperson/intermediary, or directs staff in serving as spokespersons/intermediaries between school administrators and officials and the media in order to provide information on a variety of issues, instructional programs, and administrative operations. Work with PSAL staff to identify newsworthy stories on PSAL to present to the news media. Ensure that all Central team communications are the most high-quality production delivered in a timely manner and appropriate for the targeted audience.

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