Legal Assistant III

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Legal Assistant III
The candidate will serve as the Legal Secretary to our Employment Legal Team. Shall apply specialized knowledge of legal proceedings and knowledge of attorneys’ practice areas to ensure that proper procedures and regulatory requirements are met, focusing primarily on labor and employment issues. Will act as liaison between Assistant Attorney(s) General and University of Washington personnel, opposing counsel, arbitrators, court and/or judicial department personnel and members of the general public. It will serve as principal legal assistant to one Managing Assistant Attorney General and four Assistant Attorneys General by performing complex legal secretarial and administrative duties. Handles sensitive and timely internal, AGO-related and client-related communications. Reviews work of clerical staff (students and Administrative Coordinator) to assure that input/output is in conformance with rules, law, policy and standards; Explains, interprets and carries out complex rules, policies and operating procedures; Represents the supervisor in administrative matters (phone calls and other follow-up); Schedules hearings, completes complex case entry into state litigation database, and prepares daily and weekly schedules. Schedule mediations, arbitrations, and meetings, including coordination of attorney schedules with the schedules of mediators, arbitrators, union attorneys and representatives, and witnesses, including UW personnel who need to be present at hearings. This also involves securing room reservations in various locations, arranging a court reporter and parking. Coordinates Employment Case Coordination Meetings including scheduling, drafting agenda and communicating with attendees. Maintain assigned attorneys’ calendars and provide backup scheduling assistance for other attorneys in the absence of other office staff. Schedule and organize weekly team meetings and schedule and organize bi-monthly meetings with more than ten executives from different departments within the University. Draft correspondence and other documents, including pleadings, related to cases involving employment of faculty, staff and other personnel. This requires frequent interaction with arbitrators and the Washington State Public Employment Relations Commission as well as the Faculty Senate, state Personnel Resources Board, Washington State Superior Courts, Washington State Court of Appeals and Office of Administrative Hearings. Assist with discovery and litigation. Prepare legal documents for filing in court via e-filing or process service. Request and gather data in advance of court or board hearings and arbitrations. Incorporate information into documents, retrieve and/or prepare proper forms, reports, tables, and exhibits. Prepare exhibit notebooks for hearings. Monitor and facilitate adherence to deadlines governed by federal, state and/or local court rules; Monitor receipt of information relating to appeals, arbitrations, faculty adjudications and other employment matters, posting appropriate reminders and maintaining the hearing database for grievances and PERC matters with the labor attorney. Proofread attorney pleading drafts and check for accuracy of citations. Use knowledge of correct format for legal citations. Perform legal research using online and published research tools. Research court rules as necessary for new venue filing rules and pleading formats. Open cases in the AGO’s statewide Law Manager database and input all case-related information for employment attorneys. Prepare miscellaneous reports, including quarterly Employment Case Status Reports for clients, from Law Manager. Manage the office grievance database to ensure that all cases are up to date. Review and prioritize incoming mail for all assigned attorneys. As requested, or when the paralegals and Office Administrator are unavailable, act as backup reader to ensure that critical event deadlines are entered on the office Critical Events Calendar and to ensure such event deadlines are met. Scan or copy letters, client documents, legal papers and other information for files, email attachments, mailing and general attorney use, delegate to students as available. Provide backup services to receptionist in the absence of student assistants; answer main office telephone, distribute mail, and greet guests. Should have High School diploma or equivalent and 4+ years of experience in legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent OR One year as a Legal Assistant 2 OR A two-year degree in Legal Secretary Studies, Paralegal Studies or related field of study plus two years of legal office experience OR A combination of five years of college education and/or relevant experience. A Bachelor’s degree may substitute for the Legal Secretary or Paralegal degree is essential.

Application deadline: 05/07/2018.

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