Administrative Assistant

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Administrative Assistant
Duties: Provide assistance and support to the Office of General Counsel (OGC). Manage intake of legal assignments, gather basic factual information, organize and track open matters, and keep accurate records of completed work. Use discretion and independent judgment along with a high level of customer service, to plan, implement, and direct activities related to management of the office and interaction with internal and external constituencies in a manner consistent with university policy and procedures. Ability to maintain strict confidentiality is a requirement of this position. Reviewing and assigning requests for legal assistance to attorney(s) and/or paralegal; Preparing and managing correspondence, incoming and outgoing mail, OGC calendars, travel, and electronic and paper files; Answering multi-line phone system and discreetly screening and transferring calls as appropriate; Coordinating meetings with multiple participants, including the weekly general counsel staff meeting; Maintaining and re-stocking the inventory of office supplies; and Coordinating for service delivery (e.g. ordering maintenance, etc.). Monitoring OGC accounts and expenditures to ensure adherence to established budget. Tracking expenses by working with OGC team, Ohio Attorney General’s office of outside counsel, and OGC business manager. Preparing invoices for attorney review and approval. Processing and submitting approved invoices for payment. Performing additional duties as assigned/special projects and tasks for the Office of General Counsel staff.

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