Executive Assistant

Profile

Executive Assistant
Location
US-Falls Church
Job ID
2022-2379
Type
Salaried Full Time Employee
Overview
**MEMBERS ONLY**SIGN UP NOW***. serves federal government clients throughout the United States and abroad by providing and managing workforce solutions to support key health and human services programs. DLH's lauded pharmacy operations offerings combine all facets of the prescription fulfillment process, including project management, logistics management, warehouse support, material tracking, and performance monitoring and reporting. Carried out by highly trained health specialists, pharmacists, and pharmacy technicians, DLH-supported pharmacy operations serve hundreds of thousands of American patients every day.
DHA is the principal organization responsible for executing the Military Health System (MHS) mission to provide top quality health services, whenever and wherever needed in support of military operations and to members of the Armed Forces, their families, and others entitled to Department of Defense (DoD) health care. Portfolio and Resource Management Division (PRMD) supports the MHS in planning, budgeting, performance improvement, and oversight activities while the Capability Management Division (CMD) and Enterprise Architecture Branch (EAB) refine and integrate requirements, policies and procedures, as well as areas related to health information technology architecture, advanced concepts, and engineering in support of Health Information Technology and the entire DHA community.
The position specifically provides Executive Assistant support to leadership in the Capability Management Division and Enterprise Architecture.
Responsibilities
Collect and coordinate Office's absence, leave and Temporary Duty plans; including preparation of appropriate Government travel and training documents in support of personnel occupying Government Billets, Service Loaner Personnel and Workgroup travelers.
Complete and maintain Staff Action Control Templates to track all pending actions of various types from the various echelons within the branches or directorates.
Assist in the drafting, editing and compiling of documents and coordinate document routing, dissemination, and as necessary archiving in electronic media and repositories.
Establish complementary and redundant clerical administrative skills to facilitate cross-utilization and to ensure the team operates efficiently at all times.
Provide administrative services and support that includes, but are not limited to, general administrative actions. Duties shall include:
Monitoring office equipment (Replace/fill as necessary: toner cartridge/paper supply located at the printers and fax machine, call for maintenance, etc.).
Monitoring/ordering and refilling office supplies.
Monitoring all correspondence that arrives at the directorate/branch via Correspondence and Task Management System (TMT) for actions. Track/distribute taskings to appropriate staff, as well as collect and compile tasker responses.
Setting up/coordinating meeting schedules and conference rooms.
Maintain filing ensuring current and up-to-date records/files.
Assisting with timecards, as requested. Maintain weekly timecards within ATAAPS ensuring EAB is accurate and amending incorrect timecards.
Monitoring, distributing and managing all mailings, packages, and special deliveries to and from the Government mailroom, and other government spaces.
Informing and updating staff and support staff of meetings, cancellations, and special notices/requirements and off-site meetings.
Coordinating and arranging both Video and Audio Teleconference support as needed to support staff meetings and training.
Utilize office automation tools such as Microsoft Outlook e-mail and Schedule capability. Correspondence and Task Management System, TMT and other DHA computer tools for executing office administration and staff support tasks the Government customer.
Support and attend meetings as required. Prepare agendas, take notes and draft meeting minutes, and provide executive summaries.
Research and prepare input to Weekly Activity Reports as required.
Assist the Government in minor staff relocation and realignment to include preparation, organization, transportation and temporary storage.
Compile and maintain, both electronically and in hard media, a Comprehensive Operating Manual that details all administrative procedures.
Assist with the drafting/updating of Standard Operating Procedures as required.
Run and compile reports in Joint Knowledge Online (JKO) for EAB and J-5 Business Operations for required training. Provide status update at EAB Bi-weekly meetings and J-5 Business Operations meetings.
Qualifications
Minimum of 4 years' experience and a Bachelor's degree.
Ability to gain and maintain a DoD Public Trust.
DLH is committed to fostering a diverse workforce and is proud to be an Affirmative Action/Equal Opportunity Employer of Minorities/Women/Protected Veterans/Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, national origin, veteran status, disability, or any other classification protected by law.
Need help finding the right job?
We can recommend jobs specifically for you!
Click here to get started.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Company info

Sign Up Now - WashingtondcCrossing.com