Complex Billing Coordinator

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Complex Billing Coordinator
The candidate works directly with the partners of a very specialized practice group to handle a multitude of client billing responsibilities that are highly complex in nature, come with varied requirements and many moving pieces that require, and must be done accurately and timely. Generate and distribute pre-bills on a monthly basis, and as requested for a high volume business with multiple sub files and multiple market participants. Review matter setups and pre-bills for accuracy – including rates, cost exceptions, and billing instructions based on client guidelines and/or engagement letters. Generate and distribute pre-bills on a monthly basis, including split and joint bills. Process time/cost edits, such as: narratives, transfers, write-offs, adjustments. Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to clients. Prepare final invoices for Partner approval and process in 3E. Generate client statements as requested, and prepare summaries/cover sheets illustrating total fees and total expenses incurred and/or billed. Manage and maintain proper hourly rates in systems on all relevant matters; maintain and update billing instructions in 3E as required/ Prioritize tasks to ensure invoices are distributed, mailed or e-Billed timely. Maintain billing files and retrieve back-up for the group, timekeepers, audits and other inquiries. Ensure alternative fee arrangements (AFAs) are set up where applicable; compliance with client's billing requirements (i.e. time increments, frequency, invoices, templates, etc.); update billing protocols as needed. Work closely with attorneys, clients, legal assistants, ebilling, and collections staff to assist with client billing and collections. Work as requested, on special projects, analysis and implementation of special billing requests for the specialized practice group(s). Handle internal and external billing inquiries, client accruals, and account analysis/reconciliations. Maintain confidentiality in all client and Firm matters.

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