Legal Assistant - Office of Governmental and Legal Affairs

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Legal Assistant - Office of Governmental and Legal Affairs
The candidate will provide support to the Director of the Office of Government and Legal Affairs. Will be performing the following duties a) fielding phone calls and greeting visitors to the office, b) organizing calendars and coordinating meetings, c) tracking in-coming contracts, d) drafting cover letters, e) filing of records, f) modifying contracts, g) completing expense reports, h) coordinating and paying outside legal bills, i) compiling reports for the director’s regular presentations to the Board of Trustees and j) creating, updating and maintaining existing databases, k) organizing requests for university records for student and faculty investigations, l) collecting subpoena and discovery responses for active litigation m) receiving and screening mail, o) tracking to do list p) prepare year end statistics etc. Office administration – monitor budget, order office supplies, process check request – coordinate outside counsel. Frequently deal with sensitive and confidential information and requires absolute discretion by the successful candidate. Should have BA/BS or paralegal certificate. Must have 5 years’ experience working as a legal assistant. Must also possess strong written and oral communication skills, and excellent interpersonal skills. Proficient in PC software packages typically associated with contract management (Word, Excel, PowerPoint, Microsoft Office, etc.) Strong time management skills, including ability to prioritize work assignments with changing priorities is required.

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