Paralegal

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Paralegal

Duties: Utilize paralegal and administrative skills to collaborate with and support the General Counsel and other university counsel in all matters referred to or managed by the Office of General Counsel. Provide executive level administrative support to the General Counsel in the role as Secretary to the Board of Trustees, University Counsel and member of the Executive Team. Administration of the Office of General Counsel. Para-professional Legal Services. Collaboration with and support of Office of University Legal Counsel to provide legal services to University community on a wide variety of legal matters including real estate, litigation, trademark, transactional, and employment. Serve as first point of contact and often as a liaison for campus community members and external counsel. Identify and prioritize issues, submit recommendations for final approval, review and revise documents and clauses. Assign and manage the flow of contracts, including the level of legal review, signature and storage; review all affiliate agreements and low-medium complex contracts. Research legal issues on federal/state/local levels; identify, track and report on best practices on a variety of issues directly impacting higher education; identify and coordinate training opportunities for office and campus community. Conduct interviews, research, and collect and review documents for production requests or litigation. Intellectual property work including trademark registration and defense. Drafting correspondence. Assist with policy review/development process including identifying best practices and frequently collaborate across multiple departments (and with external entities) to resolve problems, achieve compliance and create positive outcomes (this can also include coordinating short term projects between departments). Supervise student interns, as applicable. Maintain a high degree of confidentiality. Executive Assistant. Provide executive administrative level support to the General Counsel in role as attorney, Cabinet member, Secretary to the Board of Trustees and Secretary of affiliated entities. Prepare corporate resolutions and maintain corporate minutes. Attend meetings chaired by General Counsel, take notes and prepare first draft of the official minutes. Assist General Counsel with preparation of governance documents, conflict of interest statements, committee minutes, and communications with Trustees. Assist with circulation, tracking and reporting of same as well as general correspondence, reports, communications and presentations. Perform extensive calendar management. Support General Counsel’s collaborations with executive team and BOT members by working with them directly and with their staff to shepherd high level matters toward completion. Maintain a high degree of confidentiality. Office Administration. Docketing for litigation, administrative claims and transactions. Perform regular review and analysis of budget data to project legal costs and secure ongoing funding for university legal expenses by staying in frequent contact (monthly for most of the year) with the Budget Office to make projections and itemize funding requests. Manage Office of Legal Counsel website. Manage office workflow, documents and case files Update and maintain client/document database. Prepare all budget and office related forms, reports and projections. Review legal bills for accuracy, process all payable and budget related forms. Manage any projects necessary to keep office running efficiently. Prepare expense reports, reconcile credit card statement, order office supplies, and secure necessary goods and services for office using university procurement processes.

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