Law Office Administrative Support

Profile

Law Office Administrative Support
The candidate will ensure that clients have an exceptionally positive experience when working with organization. Will have a significant impact on the overall client experience and the perception of brand. A portion of time will be dedicated to supporting the firm’s Marketing and Business Development team. Front desk and reception duties, greet clients and visitors with a smile and ensure five-star hospitality is provided during visit. Assist with scheduling for conference rooms communicating effectively with all team members to ensure schedule coordination. Place catering orders for food, beverages, and refreshments as necessary and setup/clean up meeting rooms accordingly. Prepare all meeting rooms with proper equipment, technology and accessories. Provide overall office management such as ordering office supplies, maintaining public spaces including conference rooms, lobby and breakroom and work with the Director of Concierge Services to address facility maintenance needs. Answer and direct incoming calls on a multi-line phone system and assist with responding to inquiries. Provide general administrative support including file maintenance and sorting and distributing mail. Prepare files for offsite storage which includes thinning, properly documenting and arranging for pickup and delivery. Provide general support for the marketing and business development team, including special projects. Data entry for the firm’s customer relationship management (CRM) system and support accuracy and consistency to ensure data quality. Conduct and report on market, industry and competitive research as it relates to the development of marketing and business development strategy. Proofread copy for external and internal communications and client-facing marketing materials including website content, announcements and attorney bios.

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