ADMINISTRATIVE ASSISTANT - SCHOOL COUNSELING DEPARTMENT

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BURLINGTON PUBLIC SCHOOLS
TITLE
: School Counseling Administrative Assistant
QUALIFICATIONS
1. High School diploma, secondary education preferred.
2. Sound judgment, discretion and decorum in dealing with parents, staff, public, and administrators.
3. Training and/or experience in basic computing functions and programs, such as Microsoft suite (including Excel, Word, etc.)
4. Advanced knowledge of proper grammar, punctuation, and spelling.
5. Exceptional organizational and planning skills utilized both day to day and to help organize large events such as Academic Awards night, Graduation, and other events as needed in conjunction with counseling and building administrative staff.
6. Knowledge and experience in operating systems such as Electronic Health Records, PowerSchool, Naviance, or other similar systems preferred.
7. Expert knowledge, organization, and proficiency with Google Cloud systems (GMail, Google Docs, Google Sheets, Google Forms, etc.)
8. Strong interpersonal skills
9. Strict HIPPA and FERPA adherence and the ability to follow protocol when handling confidential student and staff information.
10. Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
REPORTS TO
: Building Principal
JOB GOAL
: To insure the effective and efficient operation of the School Counseling Office through applying planning and organizational skills to a highly visible and busy office environment dealing frequently with highly sensitive communications and information. Job also requires ability to communicate efficiently and professionally with parents, students and staff members on a daily basis regarding school matters.
PERFORMANCE RESPONSIBILITIES:
Performs routine office practices such as typing, filing, collating, reproducing materials, computing data and data entry.
Schedules appointments and meetings for counselors, students, and teachers.
Maintains past and present student Permanent Record file.
Maintains health records on all students.
Collaborates with counseling, administrative, and front office staff to complete tasks as designated/assigned.
Manages all incoming flow of documents and document requests, including but not limited to transcript requests, education verification, social security requests and verification, special education documents (in coordination with special education department), academic scholarship coordination and awards coordination, and graduation coordination.
Maintains a positive attitude in a high-stress, busy office setting.
Able to multi-task and handle multiple interruptions throughout the workday.
Performs such other tasks and assumes such other responsibilities as assigned by the Principal or his/her designee.
TERMS OF EMPLOYMENT
: 200 Days Per Year
EVALUATION
: The performance of this job will be evaluated in accordance with procedures as established by the Superintendent of Schools.
COMPENSATION
: Salary and other conditions of employment as established by the Burlington Board of School Commissioners.
Position Type:
Full-time
Equal Opportunity Employer
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Contact Information
Christopher Celotto
150 Colchester Avenue
Burlington, Vermont 05401
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Email:
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